Tag: Volunteer managment Page 1 of 2

How to get your volunteers to log hours

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On 19th July 2021

In News & Views, TeamKinetic Features, Volunteer Management

Volunteering at its core is an entirely selfless activity completed by people with no expectation of acknowledgement. Despite this, we believe volunteers deserve to be rewarded for their hard work. But how do you do this without them logging hours? 

Why is logging hours so important?

In short, data. This data is key to your organisation to:

  • Measure success. Logged hours can represent the amount of work your volunteers are doing for their community or particular cause. 
  • Track your audience. Knowing which volunteers are continually volunteering and which ones aren’t could be incredibly insightful. Is there a particular demographic volunteering more than others? Is there a demographic that is hard to retain? This data could uncover aspects that need to change, leading onto our next point…
  • Make improvements. No volunteering programmes are perfect, but the best ones regularly review and make changes to improve. If there’s a particular demographic that isn’t returning, why?

So how do I persuade volunteers to log their hours?

  • Show them how easy it is. Showing volunteers how quickly they can log hours might help them 
  • Incentivise! Offering rewards can be a great way to get volunteers logging their hours. However, the best way to do this is to offer low-value rewards as often as possible. 
  • Intrinsic vs extrinsic motivation. Imagine this: you offer one big prize (e.g. a hoodie), after a volunteer has logged 100 hours. They log hours as a way of reaching that prize, but once they reach those 100 hours they lose motivation to log future hours – or worse, return at all. (Extrinsic motivation)
    However, if you offer small rewards such as thank you messages they will be consistently motivated by the positive way the act makes them feel. (Intrinsic motivation)

Intrinsic motivation is all about making your volunteers continually feel good about the work they’re doing and the difference they’re making, rather than working towards one particular reward. 

So how do you keep up this motivation? Giving them nice feedback is a great place to start! This will show how much you value them and will mean more to them than you may think. 

Utilising TeamKinetic to Incentivise Volunteers

Leaving Feedback

TeamKinetic allows you to leave feedback when logging a volunteer’s hours. If you forget or don’t have time to personally thank your volunteer at the end of their session, this section gives you the chance to do so. It also lets the volunteer log their own hours and leave feedback about the opportunity they joined.

Ask anyone who has volunteered – receiving feedback is a great feeling and can push volunteers to return and continue volunteering for you.

Achievement Badges

This incentive is a great way to push your volunteers to log more hours. Once a volunteer logs their hours, they will add together to create their total volunteer hours. A small way to help increase volunteers’ hours is to have achievement badges when they reach certain hour milestones.

TeamKinetic has achievement badges automatically built into the system. The achievement badge pictures and names can be customised. These badges are a great way to incentivise volunteers and get them to keep on volunteering so they can reach the next milestone.

Custom Badges

Have you ever thought about starting a ‘volunteer of the month’ award? To give your volunteers an extra incentive to volunteer more or make them feel appreciated? Yes? Keep reading, you may like what you see…

TeamKinetic allows you to create custom award badges for your volunteers. These could be ‘volunteer of the month’ or ‘volunteer of the year’. They can be absolutely anything you want and look however you want, with the fully customisable option! Once you have assigned the award to a volunteer, they will receive an email with the award in it to congratulate them. Again, this recognises the efforts your volunteers put in, helping you to retain more volunteers and hopefully gain more.

Logging hours with TeamKinetic

Logging hours with TeamKinetic is easy – as it should be on any volunteer management system. See below for the full process laid out in less than 25 seconds!

And if that’s not clear enough you can check out our full tutorial videos on logging hours as an opportunity provider and logging hours as a volunteer! 

Think it’s time to invest in volunteer management software?

You can start a free trial of TeamKinetic on our website. This will let you check out all our features for 30 days. If you like what you see, contact us to book a demo and see how we can help your organisation manage your volunteers!

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic v2 – Roles

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On 29th June 2021

In Application Features and Tutorials, TeamKinetic Features, Technical Updates

Roles are a brand new feature for version 2, they sit above opportunities and enable a prescribed on-boarding process for volunteers. Roles are a great feature for organisations that have regular opportunities that are undertaken under the same set of compliance, training, or on-boarding rules.

An opportunity can belong to one or no role and once a volunteer has successfully completed the steps for a role, they can subsequently join any opportunity that belongs to that role; the role authorisation is valid across any opportunity in that role.

Creating Roles

Creating role is only possible for super admins and is accessible via the super admin menu in the SETUP section.

Click the add button to create a new role. You’ll be presented with a split screen form with the role name and description on the left, and the default four stages on the right.

Start by filling in the role name and its description to help volunteers decide if they want to apply for the role.

When you are ready to start adding tasks to your stages click the add button. This will open up a sheet with the task name and notes for that task. Additionally you will see a checkbox labelled ‘Volunteer can complete’. If this box is checked then the applying volunteer will be able to mark this task as complete without any admin oversight. This is great if you just want to check a volunteer has read a document or get an auditable confirmation that some step has been carried out.

You do not have to add tasks to every stage, the tasks do not need to be completed in order, and a stage can have no tasks at all if you prefer to put all the tasks in one stage.

Once created you can edit, archive or restore a role and the setup page shows you a brief summary of the role and its current status. When editing a role you can add or remove tasks and update the role name and description. Be aware that adding tasks will not affect those volunteers that have already been accepted on the role.

Managing Role Applications

All admins can manage volunteer role applications and outstanding role applications will appear on the admin dashboard for attention.

Just hit the manage button and the full status and history of the application will be shown. This is a pretty comprehensive screen but super easy to use.

You can move the status of any task forwards or backwards, from pending to started and finally complete. You can add notes that other administrators can read and update the overall status of the role application to approve or deny.

We have the intermediate status of STARTED for a task so that if a task takes time to process for an admin, another admin doesn’t repeat any work whilst the first admin is completing the task.

Importantly all steps taken are logged and viewable in the application log window. You can see here when tasks were started, completed or reverted back a stage, when people left notes, or when a volunteer has completed a task.

A volunteer will see their role applications on their dashboard. By clicking the more details link they will get a full breakdown of the current role and from here will be able to complete any suitable tasks.

 

Adding a Role to an Opportunity

It’s a simple task to add a role to an opportunity. If any active roles exist, they will appear in a drop down when creating a new opportunity.

If you update an existing opportunity and add a role requirement it will only affect volunteers that join after that point; existing volunteers will not be affected.

(Re)Introducing TeamKinetic: Alex Evans – Another Chapter

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On 28th June 2021

In News & Views

If you read my goodbye blog last year, you’ll have to pretend you didn’t. I just can’t stay away!

I’m back again and excited to get (re)started – this time as TeamKinetic’s Marketing Manager. It’s a role that I’m excited to get stuck into and continue to grow in. 

My Journey

Back in 2017 I started university with no idea where it would take me. My biggest concerns were making friends, exploring Manchester (aka finding the best cheapest pubs), playing football, and whether I’d enjoy my course or not. 

In my second year it was time to start looking for a work placement – as someone who lacked confidence, this was a daunting task! One day the Social Media and Marketing intern role at TeamKinetic popped up and the rest is history. 

My placement year was full of personal and professional development. It gave me good quality real-world experience of marketing and helped me build confidence amongst other important life skills. 

I went into my final year of university ready to finish those assignments and get back into the world of work. What I didn’t expect was to be offered a full-time position at TeamKinetic. But what I was certain of was that I had to grab the opportunity with both hands.

From passing my responsibilities over to Sammy and Chloe in 2020 to taking over from them in 2021 – the circle of Marketing!

So who am I?

In short:

Hi, I’m Alex, I’m 22 and I’m from Sheffield!

But if you want something deeper I could tell you that Taylor Swift has been my Spotify top artist for three years in a row. Or that I’ve been a Sheffield United season ticket holder for as long as I can remember. But if that isn’t enough, you can read my original introductory blog here.

All you really need to know is that I’m incredibly happy to work for TeamKinetic, a team full of good people doing great work. It’s time to put all the things I learned at university into practice and help this company grow! 

New Faces and Farewells

I’d like to take this opportunity to thank Chloe and Sammy for all their hard work over the past year. They’ve done some great stuff and have been a real asset to the team.

However, now it’s time to welcome the newest member of the TeamKinetic family – Katie. She’ll be completing her placement year with us and I hope she gets as much out of it as I did. You join us in welcoming her by reading her introductory blog here.

You Can Join The Family Too

If your organisation is in need of a quick, easy, and reliable way to manage your volunteers look no further! No matter how big or small, we can help you. We’ll work around your budget to get you building better volunteer communities with our volunteer management software. 

Best of all, you can go to our website to set up your very own demo site free of cost to see how our system can work for you!

3 Reasons Why You Don’t Use SMS Text Messages

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On 18th March 2021

In TeamKinetic Features, Volunteer Management

If you are reading this, you might not be using SMS text messages to manage your volunteers. And you will have your reasons as to why you feel that SMS text messages would not benefit you, your organisation, or your volunteers. This is where we come in. We’re here to debunk some of the common reasons why organisations think they don’t need text messages to manage their volunteers.

1) You don’t know how to use them

If you have never bought them before, then of course you’re not going to know how to use them. But, it is very easy to pick up. In fact, we have created a video that shows you exactly how to turn text messages on, how to set up automatic messages, how to send texts to specific volunteers, and how to send texts to the volunteers on a specific opportunity. Sending text messages to volunteers has never been so easy!

2) You don’t know the Impact

So, you think your organisation doesn’t need SMS text messages. But, do you know about the impact?

It will make you wonder why you didn’t use them earlier. Here are just a few ways it can ompact your volunteers:

  • You can automatically alert your volunteers by text when they have a session coming up, if their criminal check is due for renewal, or even when one of the providers they follow adds a new opportunity. Not only does this help engagement and encourage volunteers to attend sessions, it also makes your life a lot easier. 
  • Our SMS text messages function has been proved to be a more effective way to reach people and ensure they read your message over email. No longer will you have to worry about people not receiving your email because it either got lost in their inbox, they rarely check their emails, or it just went to spam; sending texts gives a higher chance of volunteers seeing your message.
  • You can easily text groups of volunteers, individual volunteers, or all volunteers on a particular opportunity, and give them the information they need. Alternatively, if you enter a valid mobile number as the reply-to number, volunteers will be able to text you back and continue the conversation. Or you can provide a short name that will let volunteers know where the message has come from, but they will not be able to reply directly. This makes communication a lot easier for both the volunteer and the volunteer manager.

Let’s look at some scenarios for example:

3) It costs too much money

You may worry that using text messages is just another ongoing expense for your organisation, and it is, but, it’s all the brilliant benefits, like the ones mentioned above, that makes it worth the expense.

We also have an offer available for a short time, which may help your organisation if one of your reasons for not buying SMS messages is money. Currently, for every 2 messages you buy, we give you one for free. So when you buy 500 texts, you get 750 and when you buy 1000 texts, you get 1,500. Meaning, the more you buy the more money you save! Perfect for communicating with volunteers, both when in a lockdown and when out of a lockdown. 

So, should I use them?

After reading all through the reasons why you thought you didn’t need SMS text messages, you might be thinking there could be benefits after all. So why not check out our SMS text offer? After all, it is saving you money in the long term. Take a look at our video below which explains how to do this:

Happy International Day of Charity

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On 4th September 2020

In Charity

Every year, charities all over the world are using their resources to help support and provide hope to people in need. Now, today is the day we show our appreciation to all charities out there for the amazing work they do on a day-to-day basis. That’s why today’s blog post is all about saying THANK YOU and showing our appreciation of our charity clients!

First up…

British Blind Sport

British Blind Sport prides itself on making a visible difference through sport as we know that taking the first step into participating in a sporting or recreational activity can change lives for the better

– Alaina MacGregor, Chief Executive Officer

British Blind Sport is an amazing charity that helps the blind and partially sighted people get active and play sports. They encourage adults and children to participate in activities of all levels, from grassroots to the Paralympic Games. They believe that sporting opportunities should be available to everybody. It has been proven that sport can enhance the lives of people with visual impairments by improving their health and increasing their social interaction.

And you can help today in so many different ways. Have a look today to see how you can make a real difference through British Blind Sport by clicking here.

Dreams Come True

Dreams Come True are the only dreams granting charity that fulfils the dreams of children and young adults with such a wide range of medical conditions, locations and ages.

Dreams Come True exist to make the dreams of children and young adults come true; everyone has a dream, but the unfortunate reality is that some have less time to realise their dream. This is why Dreams Come True believe that having one moment where children can forget about the troubles they are currently facing, is a moment that they and their families get to treasure forever.

However, they can’t make any of this happen without support of others. Find out how you can help Dreams Come True today by clicking here!

Groundwork London

Groundwork London have the vision of a city where all communities are vibrant, healthy and safe. Where londoners feel empowered to come together and overcome the challenges they face, wherever they live, and whatever the circumstances or background. However, London continues to face many serious challenges. When these challenges are combined with reductions in public funding and services, it’s usually those who are most disadvantaged that are affected the most. That is why Groundwork designs projects to support these individuals and communities.

Every year they make an incredible impact on people and places in London. Last year they worked with communities across London to create and improve close to 1.9 million square metres of public parks, playgrounds, housing estates, community gardens, nature reserves, roof gardens and many more of London’s valuable public open spaces. 

They offer amazing support and advice, which you can find out about now by clicking here.

Into Games

Into-games is a wonderful charity which supports people finding rewarding careers in the games industry. Their projects connect education and industry while providing guidance for learners from primary school upwards. They do this to ensure that a career in the games sector is more accessible to a wider range of young people.

With Into-games, you can find a career, build a game, go to an event, get a mentor, and find opportunities with just a click of a button! Find out for yourself here.

Pankhurst Trust

The Pankhurst Trust was formed in 2014 as a merger between The Pankhurst Trust, which ran The Pankhurst Museum, and Manchester Women’s Aid. 

They aim to promote the equality of women, to help women suffering or at risk from domestic abuse, and to secure The Pankhurst Museum for public benefit.

This incredible charity work to ensure the powerful story of the women who won the vote continues to inspire us all to challenge gender inequality, and to ensure that those suffering domestic violence and abuse get the confidential help they need.

You can get involved today with The Pankhurst Trust by volunteering, fundraising, or donating.

Seashell Trust

The Seashell Trust is a charity dedicated to providing a creative, happy and secure environment for children and young people with complex and severe learning disabilities which include little or no language abilities. they have expert specialist teachers, care staff, onsite therapy team, assistive technologists, swimming teachers and sports coaches. All to allow their students to learn to express themselves, engage with the world, become more independent and live safe, creative and fulfilling lives.

You can start to work or volunteer for The Seashell Trust today by clicking here!

Willowbrook Hospice

Willowbrook Hospice is an independent charity established by local people to build and raise a specialist palliative care unit. Since the hospice opened in 1997, they have cared for over 9000 patients. During this time their services have grown so much that they now receive approximately 1000 patient referrals a year.

The volunteers at Willowbrook Hospice are an essential part of their team. They have event been awarded the Queen’s Award for Voluntary Service. You can join their award winning team today by clicking here. Or read about upcoming fundraising events or how you can fundraise yourself by clicking here.

So, we wanted to say…

From everyone at TeamKinetic, we thank you for the amazing work you all do every day of the year. We love working with you and providing you with volunteer management software to make running your organisation and volunteers that bit easier!

On another note, some of you reading this may not be using TeamKinetic, and might want to know what the big deal is? 

From £19 per month, TeamKinetic can help you to:

  • Expand your volunteer force with no limit on the number of volunteers you can have.
  • Create individual volunteer profiles.
  • Provide instant real-time reports.
  • Create and manage multiple opportunities.
  • Expand your volunteer reach through Facebook and Twitter.
  • Keep your volunteer’s personal data safe

But don’t just take our word for it, start your FREE trial with us today or simple book in for a demo by emailing chris@teamkinetic.co.uk

Can You Help Stop Loneliness This Christmas

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On 20th December 2019

In Christmas

Even a Snowman needs a friend at Christmas

The Christmas holidays are here, children, teenagers and young adults, will all soon be, if not already, happily nestled at home enjoying the Christmas break. Lucky for them, unfortunately, some of us are still at work. But wherever you are this Christmas, home, with friends or at the grandparents, I hope you’re surrounded by people you love at this festive time. 

However for some, Christmas is not the most wonderful time of the year, it’s quite the opposite. Thousands of people across the UK will not have a family to go to this Christmas, or friends to be with or grandparents to eat biscuits with. Which in this country of plenty is tragic, and I believe not fair, because surely everyone deserves to be happy this Christmas. 

More than 5% of adults admit to being lonely, women more so than men. According to age UK, 1.7 million older people haven’t met up with a friend or family member in over a month. Many just describe Christmas as ‘just another day’. It’s a time of the year that exacerbates loneliness, so reach out, re-connect, and make someone less lonely this Christmas.

Step aside materialism, Christmas is the season of giving 

Share your love

Volunteering this Christmas might just hit the spot for you. The true spirit of Christmas is giving, so why not give your time to help others? Many foodbank providers this Christmas are expecting to be very busy. See Lifeshare, a food bank local to us here in Manchester, helping to give those less fortunate a warm, safe and welcoming environment.

The quickest way to find your nearest foodbank is simple, just conduct a quick Google search I’m sure there will be one near you. As there are 800 more food banks in the country than there are McDonald’s, and I’m sure you know there’s a lot of them! 

Reach out to old pals

F R I E N D S do we really need them?
YES

Many of us have old friends that have been almost forgotten with time. Well now is the time to reconnect. It’s not uncommon losing touch with friends, as people face many different changes in their lives, career changes, moving to different cities, and new relationships. As we all become consumed by busy lives, close friends soon become distant and the messages become less and less.

So make contact and reconnect, a simple Christmas card, text or email would easily break the silence that should have never been.

Be an open book

Open and free

Try being honest and open about how you are feeling. There are a lot more benefits to being honest and open than there are to being closed off. Honesty attracts honesty. People who are trustworthy and honest attract trustworthy and honest friends. And those are the best friends to have.

Being an open book will allow you to release stress and tension. Keeping your feelings to yourself can reflect negatively on your mind. Talk to those close to you, don’t allow your thoughts to fester it will only make things worse.

So do try not bottling everything up this Christmas be open to everyone and improve your social presence. Enjoy yourself.

Netflix and chill

Such a terrible phrase, I have to admit. However, with the festive season fully locked on our digital platforms, it would not be right to ignore it. Many people help tackle their loneliness by diving deep into a good box set. And I have to agree, box sets are a perfect way to switch off and relax.

A personal touch I’d like to add is a glass of mulled wine and some Camembert, it’s not necessary, but snacks are essential.

Its Christmas after all, relax a little, stay warm and binge away some popular box sets. My recommendations include Vikings, The Boys, American Gods, Money Heist, Ozark, The Sinner, and Mindhunter.

I do hope that everyone this year has a wonderful Christmas! Either surrounded by family, friends or new acquaintances.

Love from TeamKinetic Volunteer Mangement 

Volunteer management errors – And how to avoid them!

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On 14th May 2019

In Application Features and Tutorials, News & Views

To have a successful, functioning volunteer programme, you’ll need to avoid making simple but fatal mistakes. A detailed management strategy that puts the volunteer at the centre of it all is essential.

Volunteer management is like one big machine all the cogs need to work together in order to maintain efficiency, but sometimes this doesn’t always work out and errors are made.

Here are 3 volunteer management mistakes and how to avoid them!

1. Not taking advantage of digital

Having a digital strategy can boost your volunteer capacity and awareness of your organisation. The number of internet users in 2018 was 4.021 billion, up 7 per cent on the previous year. Charities with little to no online presence or digital strategy will quickly find themselves struggling to survive.

Issues it can cause

  • Volunteers will be less inclined to donate their time if they can’t find you online
  • Avoiding a digital strategy now will cost you more in the future
  • Your organisation will not be as connected to its supporters

How to fix them

Invest time and money in creating a digital strategy. Many organisations still carry the assumption that going digital will cost them an arm or a leg, but there are several simple, free tools you can start using today. But utilising digital as an organisation doesn’t have to happen overnight. Start off with creating social media accounts and engage with hundreds of communities with the same ambitions as your organisation.

2. Lack of communication with volunteers

Communication serves as a foundation for planning. Without it, it’s very hard to get much done. So when it comes to managing volunteers there’s nothing more important than regular, clear communication. The workload on volunteer managers makes it difficult to keep track of everything and communication is usually the first thing that flies out of the window.

Issues it can cause

  • Volunteers don’t know what is required of them on the day (arrival time, logistics, location)
  • The struggle for volunteers to find upcoming opportunities
  • Frustration from volunteer could lead to their departure from your organisation
Communication, Volunteering, Better Impact, Volunteer Impact, TeamKinetic, Volunteer management system, Volunteer software

How to fix them

Volunteer management software of course! A volunteer system makes communicating with volunteers straightforward. TeamKinetic’s volunteer software comes with several tools to help you stay informed and connected to your volunteers. Automated emails can be sent out to specific opportunities and volunteer subgroups. Feedback functions also allow for regular interactions between the volunteer and opportunity providers.

3. Poor recruitment process

Finding and working with the right volunteers is important for your organisation’s long-term survival. Every organisation needs a team of committed and skilled volunteers placed in suitable roles. Recruiting the wrong candidate can result in loss of time, energy, resources and opportunity. While the ideal candidate can transform parts of your organisation.

Issues it can cause

  • Good volunteers will be sent to bad places and vice-versa
  • Potentially allowing a convicted individual to work with a vulnerable group due to low entry standards
  • Valuable time and energy are used up

How to fix them

When recruiting you should always start by understanding what it is you want out of the volunteer and define the role that is to be undertaken. Our volunteer software allows you to create specific, detailed opportunities with key information such as the volunteer requirements, perks of the opportunity and skills required. The system makes it easy to advertise volunteer vacancies with a click of a button. Opportunities can be shared across a wide range of channels such as social media, email and are linked to do-it.org.

Find out how TeamKinetic has helped organisations simplify their management process and reduce time spent on micromanaging volunteers.

For more information on the Volunteer Management Software please reach out to us.

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

What’s the big deal about volunteer management software

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On 16th August 2018

In Community

Using volunteer management software can simplify the management process and allow volunteers and providers to focus on the bigger picture.

volunteer management software UK, Volunteer management system

For years volunteers have dedicated their time to help organisations in all areas; youth work, teaching, befriending, sport, you get it, the list goes on!

Volunteers put in tremendous amounts of effort and passion into what they do for the community. Volunteers give up their time for a multitude of reasons like;

  • Change and impact the lives of others in a positive way.
  • Become part of a community with a shared goal.
  • Help those less fortunate than they are.
  • Provide help to a charity that once helped them.

We occasionally forget the generosity of volunteers. The number of hours they dedicate to helping others can sometimes go unnoticed. It is important for us as a community to be aware of peoples achievements. From the world-class events to small community get-togethers. all the inspiring stories can remind us of the real reasons we volunteer, and why it is so rewarding.

Why Do I Need Volunteer Management Software?

Before delving into the perks of volunteer management software, here are some quick facts and figures to consider:

  1. The proportion of young people volunteering (16-24) have increased, with them being twice as likely to have volunteered for a charity in the last 4 weeks.
  2. An estimated 21 million people in the UK volunteer at least once a year, contributing around £24bn to the economy.
  3. Fundraising charity events have increased by 700% since 2007.
  4. Volunteer supported events across the UK are held at over 10,000 venues.

Whilst it is fantastic to see the sectors advancements, the resulting demands on volunteer managers become greater and require them to find new ways of recruiting, managing, and retaining volunteers.

Operating a modern volunteer programme manually or using spreadsheets and in-house tools often leads to time being monopolised by administrative work, rather than developing the programme. A manual system cannot support an increase in volunteer sign-ups for opportunities as the process and response become prolonged.

Volunteer managers face the challenge of creating and maintaining a digital volunteer platform and embracing the possibilities that 21 million volunteers offer. This is where a volunteer management system excels, allowing volunteer managers space and time to grow their programme and communities instead of micro-managing the process.

Volunteers want to be connected with what is happening in their community, know what their commitments are, and keep track of their achievements. Volunteers value text and email reminders of their sessions and regular updates about new opportunities. They enjoy connecting with other volunteers and want to be empowered to find and choose their own opportunities.

Volunteer managers want to be able to advertise and promote their programmes. They want to get up to date figures and KPI reports to support their programme and grant applications, communicate effectively with ever increasing numbers of volunteers. As well as, gaining real insight into the effectiveness and impact of their programme.

This is simply not possible with a manual approach. Good volunteer management software should allow the volunteer managers and volunteers access to all of the above at a reasonable cost whilst freeing up the managers to grow and improve their programme.

Why TeamKinetic Volunteer Management Software?

If you decide you do need a volunteer management system there are plenty to choose from so why choose TeamKinetic?

In a nutshell; it’s FREE, it’s powerful, it’s user-friendly, it’s trusted and it works!

The simplicity of the system enables volunteers from 9 to 90 to get on and get volunteering with little or no intervention required by the managers and coordinators. TeamKinetic comes with a variety of user-centric features including;

  • Logging hours and achievements in a downloadable volunteer profile.
  • Searching for opportunities, events and roles in their area or further afield.
  • Direct communication channels to the opportunity providers and other volunteers on the opportunity using Chatter.
  • Following favourite opportunity types and providers to get notified first when new opportunities are added.
  • Daily text and weekly email reminders for sessions.
  • Calendar views.
  • CPD and qualification uploads.

TeamKinetic empowers the volunteers to choose their own opportunities and commitment level. It keeps the volunteers engaged with regular updates, HourTrade rewards and our Badge levelling system.

We have extensive administration tools for creating and managing opportunities and volunteers. Daily activity summary, TeamLeader functions, profile image and identity badge creation, KPI and custom reports, text messaging, custom registration and profile questions, GDPR compliant and so much more. There is no more need for micro-managing and you can get on with the important development of your programme instead of worrying if you have enough volunteers.

Lastly, did we mention it’s free? Or choose a low monthly cost option so you can see if a volunteer management system is for you with zero or very little financial commitment.

For further information please don’t hesitate to get in touch with one of our team on 0161 914 5757 or visit our website for more information. 

Why TeamKinetic has gone mobile

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On 4th May 2017

In News & Views, Policy and Operations, Technical Updates

As TeamKinetic makes it iOS application available to its customers and existing volunteers, we discuss the evidence that has driven this change and our hopes of making volunteering even more accessible.

The march of technology is relentless, and the pressure on organisations in sport and the 3rd sector to offer multi-channel and multi-platform solutions to better engage with their stakeholders continues to grow as they compete for attention against a sea of other content. These trends mean that making TeamKinetic available on mobile was essential.

mobile usage by country – Comscore

The data shows that the time spent on mobile has surpassed that spent on other web-enabled devices, and this trend is consistent in developed and developing economies. It is not a case of “if mobile is important?”, but to acknowledge its predominance in the decision-making process for future development.

Dominance of multi-platform applications

The evidence is clear; consumers now expect a multi-platform product that allows them to switch between the different versions of the platform, undertaking some tasks on their desktop and others on their phone or tablet. With other data suggesting these browsing choices are time of day dependent.

on-line device usage by time of day

When looking at how to engage with your audience, in our case volunteers. We have to accept these trends and offer a product that can cater to the desires and expectations of the user.

Using the mobile platform, both in its native application format and via the mobile browser, not only have we been able to increase the potential reach and time available to browse, we can also access additional functionality.

The use of GPS and geo-location services, open-auth protocols to make signing in and staying signed in easier and using the camera or address book are all examples of technologies that work particularly well on a phone to improve customer experience. Our founding belief at TeamKinetic is to always keep the volunteer and their experience central to our design philosophy, so the decision to create the app was easy to make.

This is our first step of many as a truly multi-platform company, no doubt we have plenty to learn if we want to recreate our desktop experience on a much smaller device, but working with our customers, that’s our ambition. The rewards for success for our customers, the Sports Clubs, charities and communities are potential too great to ignore.

We must constantly challenge ourselves to look at our organisations and consider how well we provide services and how accessible they are. We must push to deliver to stakeholders the experience they have come to expect.

TeamKinetic products will provide that level of service at a fraction of the cost of in-house development.  Please get in touch to see a demo of our system and how it might improve your stakeholder engagement, build your community and change your world.

Manchester Metropolitan University 2nd Annual Conference “Sports Volunteering in the current landscape” – New speaker announced

By

On 12th April 2016

In Education, News & Views

All requests for Free tickets must be made by Friday 22nd April  – Please don’t miss out

The latest speaker to be confirmed is Yvonne Harrison – Chief Executive at GreaterSport, a leading Greater Manchester Charity Changing Lives through Sport and physical Activity.

Recently announced winner of Public and Third Sector Director of the Year by the North West Institute of Directors, Yvonne is an experienced leader with a track record of delivering positive impact through a high performing team.  Providing leadership across Greater Manchester to position Physical Activity and Sport as a key contributor to economic growth and population health improvement.
GreaterSport is striving to get one million people moving by 2017 and works with a wide range of partners to achieve this.
We believe Sport & Physical Activity;

– Makes a significant contribution to Greater Manchester’s social wellbeing and economic growth.

– Enhances lives, brings communities together and forms good sustainable lifelong habits.

– Should be promoted and celebrated for all, here in one of the greatest regions in the World for sport.

Yvonne is also a Non-Executive Director for Manchester Mangers Rugby League Club and Active Tameside.  She is also currently studying a Masters in Sports Directorship at Manchester Metropolitan University.

Yvonne will be part of our panel session when member sof the audience will get the chance to discuss the topics of the day with our experts.

To claim your free ticket to this event please get in contact here and let us know the days you will be attending, the names of the people attending on each day and if you can also let me know if you have any specific dietary requirements or access needs that would be most useful.

4th May 2016 –  Sports Volunteering in the Current Landscape

All VolunteerKinetic users are entitled to one FREE ticket to this event

mmu
Speakers include:

Geoff ThompsonMBE – Youth Charter

Tony Jameson– Sporting Memories

Charlotte Hill– Step up to Serve

Pukal Rana– Disclosure & Barring Service

Graham Herstell– Ball Zone

Chris Martin, Rolf Herbert and Nick Lowden  – Volunteer Kinetic and Greater Sport

The conference will encompass all aspects of volunteering in sport and the wider agenda within the current landscape. It will also provide a platform to draw together practitioners and academic perspectives from across the volunteering landscape to share, collaborate and network. There will also be the opportunity for delegates to attend keynote lectures from academics and practitioners, academic research presentations and interactive practitioner-led workshops. More speakers will be announced as they are confirmed.

If you want to purchase additional tickets for the 4th of May conference you can buy these at:

http://www.business.mmu.ac.uk/knowledgehub/mmu-sports-volunteering-conference-sports-volunteering-current-landscape.php for an early bird price of £38.00

If you need any more information about the event please do not hesitate to get in touch with me on 0161 914 5757 ext 22.

 

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