Tag: Volunteer management system Page 29 of 34

An article every volunteer manager needs to read.

http://knowhownonprofit.org/people/volunteers/keeping/perspective

CSP News: Manage Your School Volunteering Programmes

New VolunteerKinetic Update Allows Your Schools To Manage Their School Games, Sports Leaders, Duke Of Edinburgh And Citizenship Awards

The new features in VolunteerKinetic version 6.5 have been specifically built to assist CSPs with managing their schools volunteer programmes. By implementing VolunteerKinetic you would be giving schools in your area the ability to promote and manage all of their own volunteer opportunities, leaving you to view the reports and concentrate on promoting sport across your region.

Allows schools in your area to:

  • Register on your system and customise their own student facing webpage
  • Create volunteer opportunities and limit them to their students or specific groups of students
  • Students can register on your system and automatically be linked to the school
  • Schools can communicate with specific groups of students
  • Students hours can be logged and authenticated

Allows you to:

  • Report on your volunteer programmes in real-time.
  • Removes the need to chase up schools for volunteer hours
  • Create custom area lists so you can search for volunteers or logged hours by bespoke regions (eg. North, Central, South)
  • It also acts as a natural pathway to keep volunteers interested in volunteering after they leave school as they can still join other opportunities on your system.

 

Why It Is Important For Volunteers To Link To Facebook and Twitter

When volunteers first register they end up on their social media page where they are given the option to link their new account with their Facebook or Twitter account.  Many volunteers are keen to join a specific opportunity or are unsure about what messages will be sent to their social media account, so they choose to skip this step and rarely return to the social media page to complete the link.

Spreading The Word

Every time a volunteer Joins An Opportunity or Logs Hours the system can automatically send Twitter or Facebook messages which help promote your system to their friends.

Screenshot2If one of their friends clicks on the link at the bottom then it will take them to the specific opportunity on your site.  This acts as a effective way of promoting your site not only to their friends but the friends of their friends via Re-tweets and Sharing  of Facebook Posts.

Google Rankings

One of the key ways that Google ranks your webpage is by trawling through the internet and seeing how many times it appears.  When an opportunity is created the web address for the opportunity appears once on the internet, but if your volunteers share it then it will appear many more times (as shown below).  This will make a huge impact on your Google score pushing you higher up the rankings.

3Screenshot2

How do I get my volunteers to link to Facebook or Twitter?
Administrators frequently come into contact with their volunteers during group registrations, inductions and at opportunities.  Do not be afraid of asking the question “Are you telling your friends about all the good work you are doing via Facebook or Twitter?“.

CaptureMany volunteers will not be aware that they can link to social media at any time by going to PROFILE > SOCIAL NETWORK from their menu.

Others may be afraid of sharing their information, but you can put them at ease by informing them that the system does not capture any of their data from their Facebook or Twitter account.  Reassure them that they can unlink their social media accounts at any point with a click of a button.

You can also send out an email or SMS text to all volunteers asking them to link up their account, a prompt every six months will not annoy the volunteers who have already linked their accounts, and will also act as a reminder to those who haven’t.

If you have any further questions regarding this subject then please do not hesitate to raise a support ticket or phone the support line.

 

TeamKinetic – our new integrated solution that includes VolunteerKinetic

VolunteerKinetic is a volunteer management web solution that enables you to grow and nurture your volunteer community and to manage thousands of volunteers from one integrated dashboard. We have also developed solutions for clubs, accreditation, reporting and others that exist along side VolunteerKinetic for many of our customers.

We have talked many times about how great it would be if all our customers could access any of them, easily from one login and that’s exactly what we’re doing.

 

VolunteerKinetic

A volunteer management solution that makes it quick and easy to grow and nurture your volunteer community with excellent communication tools that enable you to manage thousands of volunteers.

 

ClubKinetic

Bring together the power of volunteering and membership in your club community. Clubs can manage their own club profile, promoting their club and expanding their potential membership. Your community gains easy access to the entire range of opportunities across your area. Volunteers help clubs grow and clubs help volunteers grow.

 

BadgeKinetic

An accreditation system that lets you generate badges for your volunteers and other officials for major events. You can either create badges from events on opportunities on your database or create standalone membership for custom accreditation.

 

EventKinetic

Generate an event webpage which describes the event, lists volunteer opportunities and allows you to make documents and images available for download by users. Your volunteer opportunities can be associated with these events or just create a stand alone event to publicise it to your community

 

InformKinetic

InformKinetic gives you all the insight you need across your integrated hubs. Live reporting on the KPIs and metrics that are important to you in downloadable CSV format and visual reports online. Make informed decisions using accurate data collected automatically from across the TeamKinetic range.

 

SkillsKinetic

Generate course and training information for your community to access including session information and downloadable materials. Courses are available to search by your community and you can create HourTrade vouchers to use to reduce the cost of training. Let your community know how they can improve their skills.

For our existing customers this is great news as they will have access to some new and improved tools and will be able to increase the scope and usefulness of TeamKinetic for them.

New customers will be able to pick and choose which aspects of TeamKinetic they want to use and manage the total cost of the solution by only taking those modules they require, but being able to expand with their programme when required.

Our new TeamKinetic offering is not just a re-positioning of our existing solutions, there are also improvements across the range to aid integration and make each component more flexible. There will also be new front ends so that your customers and volunteers can get the information they need.

Its going to be an exciting time for us and we’ll be writing about each module and step on the way to the release of TeamKinetic.

Version 6.5 Update

Version 6.5 of VolunteerKinetic has now been rolled out across all systems. It represents a minor update to the software and contains the following key features.

Ability to Share Opportunities With Other Systems

You can now request your system to be linked with another system, allowing you to promote your opportunities to a wider cohort of volunteers. This update originated from GreaterSport where all 10 local authorities and 3 university systems have now been linked together across Greater Manchester, so when a provider or administrator creates an opportunity in any of the 13 systems they are asked if they want to share with their larger network.

How To Link Systems

1) Raise a support ticket detailing which system you want to be linked to.
2) Once your system is linked, you will see an additional question when creating opportunities (shown below), if you change this option to YES then the opportunity will be made available across all systems within that linked group.

Example: If you are only linked to one other system, by selecting YES your opportunity will be viewed by volunteers on both systems.

Capture

These external volunteers will be able to join the opportunity and the provider of the opportunity will be able to see the volunteers basic information and communicate with them in the normal way. So it will look and feel no different to the volunteers or providers.

The logged hours will belong to the system the opportunity is created in. But admins will be able to see a report showing how many hours their volunteers have done on external opportunities.

If you would like your system to be linked to another organisation the please let us know (obviously this will require consent from all parties).

Custom Areas

Administrators can now setup and search volunteers via their own set of geographical areas. So when the admin goes to the FIND VOLUNTEERS screen and clicks on the TOGGLE MORE SEARCH OPTIONS button they can choose to search for volunteers who come from their defined area list.

To do this you will need to raise a support ticket requesting an AREAS template, we will then send you an Excel spreadsheet with a list of all Outcodes in the UK.

Note: Outcodes are the first part of a postcode eg. L2 4GH the outcode would be L2, or M32 5KG   the outcode would be M32.

Once you have completed the spreadsheet and sent it back, we will upload it to your system and the extra fields will appear on the RESIDENT IN AREA dropdown as shown below:

Capture

Provider Groups

A number of our customers will be using VolunteerKinetic to manage support programs such as Sports Leaders programmes or Duke of Edinburgh which includes recording and monitoring young peoples volunteering activity.

In this release we have enabled providers to create their own groups and move their volunteers between these groups. This will allow schools, that are providers to place their students in their corresponding class or Sports Leaders group and target opportunities and communications to them directly.

In addition we now allow volunteers to register via providers profile page, this automatically links the volunteer to the provider so the provider can see their logged hours and communicate with them.

Providers can also direct volunteers to a REGISTER AND GROUP page (shown below) this looks the same as the normal providers profile page but it allows volunteers to select a provider group when they register (eg. sports leaders L1) this will automatically put the volunteer into a specific provider group saving the provider the hastle of manually grouping them.

Capture

Reporting Snapshot

Just a quick change at the top of the REPORTING > REPORTING & ANALYSIS page to give some basic stats about your members. This shows the same opportunity stats as on the home page but also adds average age plus minimum and maximum age.

Interestingly this has brought to light an issue where genuine accounts have been added with seemingly incorrect birthdates giving some very young volunteers! It appears that people are entering the right day and month but not the correct year.

We will look at ways to make this less likely and will also be contacted all younger members (<16) to ask them to check and correct their profiles if their birthdate is incorrect.CaptureThere are also the usual small improvements, bug fixes and layout changes that all help to put a shine on the user interface. Still big news to come about version 7, TeamKinetic and our national site.

Is it time to look at the third sector afresh?

http://www.kingsfund.org.uk/blog/2015/06/it-time-look-third-sector-afresh#comment-544311

The role of the 3rd Sector in the delivery of Health and Social care may be the only long term way to ensure some services survive.  This fantastic article from Sarah Swindley, Chief Executive, Lancashire Women’s Centres outlines some of the major problems but also shed some light on the potential benefits.

 

 

How do we best define and articulate the role of the voluntary sector in health and social care? I’ve been asking myself that question increasingly regularly.

I run Lancashire Women’s Centres – a medium-sized regional charity working across a number of areas, including health, social care and criminal justice. As well as being a charity, we are also a company, a provider delivering NHS contracts and part of a private-sector-led criminal justice supply chain. The boundaries between the sectors are so blurred they’re becoming hard to see. However, we retain at our heart a set of core values to offer the best services to the most vulnerable in our communities and to have the basic aim of putting ourselves out of business by not being needed any more.

In 2013, Lancashire Women’s Centres was the overall winner of the GSK IMPACT Awards, funded by GSK and run in partnership with The King’s Fund and awarded annually to recognise and reward charities doing excellent work to improve people’s health. One of the key benefits of winning this award is the opportunity to join a growing and formidable network of past winners. As a group, we regularly get together to build our leadership skills, to share challenges and solutions and to shape our relationship with The King’s Fund, the NHS and the wider health and social care system. The knowledge and expertise we bring from running a range of successful health charities is there for commissioners and policy-makers to use and draw from. But how far is this expertise recognised?

The external environment since we won has changed fairly dramatically, with integration of health and social care becoming one of the key challenges to be addressed by the NHS five year forward view. However, despite the recognition in the Forward View that ‘voluntary organisations often have an impact well beyond what statutory services alone can achieve’, from the discussions we’ve had locally and nationally, it appears that the third sector is still poorly represented in successful integrated partnerships. Why is that? How do we better articulate our ‘offer’ and how it fits into an integrated model?

There are some considerable barriers to integration. Looking from the sidelines I see the practical issues – pay scales, organisational culture, information-sharing and measurement to name a few – which mean local authorities and clinical commissioning groups (CCGs) have difficult conversations ahead. Bringing volunteers into the picture as recognised assets who will support outcomes in health and social care and add to workforce capacity is only just starting to happen.

When thinking about writing this blog, I hosted a roundtable for local health leaders from CCGs and public health – to gauge their view of the sector and understand how they saw us fitting into the developing plans. It was apparent that there is a definite appetite and willingness to engage with the third sector, although lots of energy has been spent trying to find a single point of contact, which seems to be causing some paralysis. Working through consortia and partnerships goes some way to addressing this, but I wonder if the same would be asked of the private sector?

Much of the third sector is well able to operate with maturity in a competitive market place. The skills and delivery models within the sector go far beyond delivering volunteer-led services to older people, vital though this work is. Third sector organisations provide flexible and diverse services within health and social care, reaching and benefiting communities often most distanced from statutory services.

I would like third sector organisations to be treated as providers that are already modelling integrated commissioning. Lancashire Women’s Centres work holistically across silos to reduce individuals’ vulnerability and help them to reach their potential. If you help someone to free themselves from debt, improve their literacy, live safely without fear of abuse, then as a consequence their health improves, their management of their long-term conditions improves, their attendance at A&E reduces, and their risk of suicide decreases. Commissioners are starting to understand that.

There is a view that what the third sector offers can be replicated and driven from inside the NHS, that community programmes can be bolted onto clinical services. I would argue this is the wrong way round and is the most expensive option; I advocate getting clinicians out and into communities. My vision for Lancashire Women’s Centres over the next couple of years is for us to have access to GPs that ‘belong’ to the service users – who will be able to prescribe medication or send for X-ray in a responsive way that fits those with complex needs who might not turn up for an appointment because they are scared to go out in case the bailiffs come, or are so wracked with anxiety they can’t get out of the door.

So let the third sector be round the table when plans for communities are being shaped – we understand this is no guarantee of future funding, but we have links to communities and patients that can help shape services in new ways.

 

 

VolunteerKinetic – Version 6.2

Version 6.2 is an interim release adding some sought after features and all the usual small fixes and improvements. It went live at the start of July, some of the new features include the following:

Provider Profile Page

provider profile edit page

EDIT profile page

Providers can now create their own web page which can be viewed by users even if they are not registered on the system.  All they have to do is goto PROFILE > YOUR PUBLIC PROFILE from their menu bar. Here they can upload their own profile images and descriptions, and preview what it will look like before they save it.

We have also added the ability for opportunity providers to set a custom website address making it much easier to promote (see right).

The providers custom web address looks like http://demo.volunteerkinetic.com/profile/custom-name-here

The biggest change was adding the ability to automatically link new volunteer registrations to an opportunity provider via the providers profile page. This is great for situations where an opportunity provider may need to communicate with a particular group of newly registered volunteers, even before they have joined any of their opportunities.

This is being used right now for schools, whereby each school directs their pupils to their profile page, when the pupils register by clicking the REGISTER TO ACCESS THESE OPPORTUNITIES button (see below) they automatically become LINKED to the school. The school can then contact all their signed up pupils and direct them to their new opportunities or add them manually, they can also track which pupils have signed up and how many hours they have logged on the schools opportunities.

Note: Providers can view all volunteers who have previously joined one of their opportunities via the MANAGE VOLUNTEERS > YOUR VOLUNTEERS screen, they can also view volunteers who have been LINKED to them either by the administrator or by registering via a providers profile page, by going to the MANAGE VOLUNTEERS > YOUR LINKED VOLUNTEERS screen.

PREVIEW profile page

PREVIEW profile page

Dont worry, all volunteer information and logged hours are recorded on your system in the normal way, the only difference is the volunteers are automatically linked to the provider.  This new approach encourages providers to promote their profile page, which will in turn promote your system and increase your volunteer workforce.

Geographical Grouping Of Volunteers

Finding and grouping volunteers is especially important for our national customers. There is now the ability to search for voluntees in a pre-defined geographical areas.  All you have to do is upload a custom area file that matches postcodes to your functional areas, be it counties, cities or something more abstract like north, south, east and west. You can also use this search criteria to send group emails to specific volunteers.

Other new features;

  • maximum age for an opportunity as well as minimum
  • its now impossible to remove (delete) an opportunity that has recorded hours
  • Search for volunteers depending on whether they have opted in or out of weekly emails

Keep an eye out for the V7 article which covers the major changes coming with the next version of VolunteerKinetic where it will morph into TeamKinetic, our new integrated solution.

 

VolunteerKinetic is a volunteer management web solution that makes it quick and easy to manage thousands of volunteers from one integrated dashboard.

TeamKinetic Version 6 – New Events and Provider Layout

This is one in a series of posts where I will be discussing the new features and changes we have built into version 6 of our volunteer management software TeamKinetic.

We often get asked how providers can tell volunteers a little about themselves and promote their organisation to the volunteers. Previously the provider profile has been limited to a few words and a logo.

In TeamKinetic Version 6 we have improved the look and feel of the provider profile immensely. Providers can now add a large background header image, overlayed with their logo and organisation name. There is also a WYSIWYG* text editor where they can complete their profile text, choosing their own colour scheme and font sizes.

You take a look at First Choice Sports‘ profile on our demo site.

We have also added a similar layout for the events pages which advertise and promote an event and the opportunities and roles available within that event. In addition, the events home page lets you add documents for the volunteers to download.

We think these changes will greatly enhance the visual experience for the volunteer and hopefully lead to more volunteer signups for events.

*What you see is what you get – A text editor that allows you to see exactly how your text will appear to the end user.


You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic Version 6 – Accreditation

This is one in a series of posts where I will be discussing the new features and changes we have built into version 6 of our volunteer management software TeamKinetic.

accreditation_badge

Some of our larger customers regularly run very large national events that may involve hundreds of volunteers across many roles. We already provide useful downloads listing all the volunteers on events and which sessions they are signed up for. What we didn’t have was any sort of accreditation service.

TeamKinetic Version 6 sees the release of our first stage in our accreditation process, the creation and printing of volunteer identification badges. This allows you to specify the text of the badge title, a general information section and an access area box. The badge comes complete with the volunteer’s profile picture, their unique ID and your organisation logo.

Once you are happy with your text, you simply select the opportunity or event you wish to create badges for and a PDF document will be automatically generated containing a single volunteer on each A6-sized page. This document is ready for printing in-house or sending out to your preferred print shop.

We think this will be a great time saver, and even if you do not need a specific ID card for your event or opportunity it’s a good method of giving your volunteers a sense of belonging and building that team mentality.


You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic Version 6 – Fairer Rating System

This is one in a series of posts where I will be discussing the new features and changes we have built into version 6 of our volunteer management software TeamKinetic.

From version 2 we have included a feedback system for both volunteers and providers, where they can leave a star rating out of 5 and some comments of their experiences.

TeamKinetic Version 5 saw the arrival of an admin approval system where, if they choose to, the administrator would approve each feedback before either the provider or volunteer could see it.

Volunteers could see their average feedback rating, how they were doing compared to the rest of the volunteers and the individual comments that providers had left.

We never wanted to demotivate the volunteers but our and other’s research showed us that by ranking the volunteers we risked just that. The star rating also skewed the data as providers when faced with very many volunteers to rate and comment on would often just leave the rating at the default value.

feedback

TeamKinetic Version 6 introduces a whole new rating system based on thumbs up or thumbs down. This binary system is much simpler and clearer to both the volunteers and providers. Volunteers will only ever see their thumbs-up comments, the very rare thumbs-down comments will be directed to the administrator so they can try to resolve any issues and action accordingly.

We have also removed the overall ranking from the volunteer’s homepage, just giving them their total thumbs-ups so far. We think this will help to keep the volunteer motivated and their overall feedback will not be susceptible to skewing by a rogue single-star rating that was usually a mistake or by lots of default 3-star ratings.


You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

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