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Cause of Death: Microsoft Excel Spreadsheets

Phil and his co-workers wanted to manage their volunteers, however, things took a turn for the worst & now Phil and his co-workers are here…

Probably the most annoying platform to manage anything – never mind volunteers. My deepest sympathies are with those who have fallen down the bottomless rabbit hole of endless Excel Spreadsheets, which are over-occupied with volunteers.  

Does anyone truly understand Excel?

Few people truly understand all the functionalities of spreadsheets – because there are way too many! Therefore the job is left to one person, who quickly becomes very demotivated and almost consumed by the spreadsheet itself. 

Just keep scrolling…  

Scroll, after scroll. This is often associated with your current method of managing your volunteers. Finding the volunteer Jack Jones who wants to volunteer at the annual 10K run, couldn’t get any more complicated. However, by having a volunteer management system in place, your job could be a lot easier. Volunteer profiles can be easily searched for across the whole system. 

Worry less 

When it comes to your volunteers there are a few things that they are guaranteed to ask. Where, when and what. Volunteer management systems worry about all this for you, by giving your volunteers their own profile and portal where they can access all this information and even more. 

The nightmare of event planning 

You may have noticed Excel isn’t exactly the best for building your events, making the process highly laborious. No template on Excel can simplify all of that! But it doesn’t have to be this way. Volunteer management systems provide a simplified solution to what once seemed a strenuous task. Save your own time and leave your explicit language along with Excel. 

Manage volunteers with more confidence 

You may be able to encrypt and password-protect the data stored on your Excel Spreadsheets. However, what happens when someone cracks your spreadsheet’s ‘safe password’? Every piece of data is then stolen, this won’t be just your budgets and accounts, this will be the personal data of your volunteers. But you don’t need to take this kind of risk with your volunteer’s data. Volunteer management systems are fully protected and encrypted with the most up-to-date security encryptions and they follow all new GDPR data regulations.  

What a volunteer management system should look like:

  • Simplistic layout  
  • Safe and secure 
  • Easy to navigate around
  • Reliable
  • Time-saving, not time-wasting!
  • An open-ended platform for everyone to access easily.

Consider the simple life and save on the sheets, one personalised and customisable system is all you need. Consider TeamKinetic, we might just be able to help.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

Student Volunteering Over The Years

Student volunteering week aims to celebrate the positive impact of student volunteers and engage with the students who do not currently volunteer, to actively encourage them to give volunteering a try.

Student volunteering in the UK has come from a long history line. Previously, there was a lack of formal citizenship education in colleges and universities. This led to students forming a range of voluntary groups to serve the local communities and help the students learn about social issues.

Today the contributions that student volunteers give to local communities is greater than it ever has been before.

A popular part in student culture, particularly in England and Scotland, was to raise money for local hospitals through what they used to call Rag Collections. University Rag societies were student-run charitable fundraising organisations. Early Rag Collectors were said to have ragged passers-by until they made a charitable donation; we advise you don’t do this now… While in the Victorian era students would take time out of there studies to clothe those in need. 

The 1930s 

Students tackled the problems of high unemployment head-on, by setting up camps for men and women who were unemployed. These camps were aimed towards getting people back in employment. Assuring that those who were unemployed were fit and had the correct mindset for a working environment. 

The 1940s 

At the very height of the Blitz, students volunteered in the air raid and rest centres. Students believed it was crucial to play a part in their societies and provide help by all means possible. 

The 1950s 

Students began campaigning and fundraising for nuclear disarmament, Oxfam and the anti-apartheid movement. With a real sense of pride and direction to make a difference to the world, they were living in! 

The 1960s 

Students and graduates seized the opportunity to serve in developing countries. A few years later volunteering groups began to drift from traditional fundraising to more effective involvement with community issues, by getting more hands-on in communities and political issues affecting communities. 

One other very important development of post-war was the formation of student social service groups and associations in many universities. Including London, Manchester and Birmingham to name a few. These social groups involved a small number of volunteers which would undergo activities such as. Gardening, decorating, hospital visiting, working with older people and children, the mentally ill. As well as, supporting charities like Shelter and Amnesty International

The 1970s-1990s 

By the 1970s there was a gradual shift from service to community action groups, which swept across many universities and colleges across the UK. Many student action groups transformed into registered charities with employed workers. What these groups did ranged from volunteering to service orientated work, like decorating, teaching immigrants and mental health projects. 

In Short 

The history of student volunteering is very much relevant to the student volunteers of today. Campaigning and fundraising have been essential to the student experience over the last century. And still, thousands of peoples lives have been and are being transformed by the campaigning and fundraising conducted by student volunteers.

Only students of today can decide how the movement will continue to grow over the next century.


Ensure you follow us on our social media pages to receive regular updates about the voluntary sector and learn more about the TeamKinetic system. You can find TeamKinetic on social media and listen to our podcast:

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TeamKinetic: 5 Reasons Why Students Should Volunteer

Student volunteering is increasing with popularity, with more and more students across the UK beginning to volunteer. 57% of students indicated they have volunteered to some extent – and rightly so. Students who volunteered described themselves as being driven, reliable and easy-going, which are all positive attributes to have. However, the other 43% of the students who didn’t volunteer would be more inclined if they didn’t have barriers in their way. Barriers included paid work commitments, the pressure to studying or other curriculum activities. 

But could you set these barriers aside by knowing what volunteering could do for you?

Make a change

The reason for any volunteering is to make an improvement to something or give someone else or a group of people additional support. So why not make a small change to your university schedule to make an even bigger change to someone else?

Broaden your horizon

Are you new to the city and the local surrounding areas? Well, volunteering provides the opportunity for you to explore your local area and get out and see places you will have never seen before. When settled in at university, it can become quite easy to get wrapped up in your own smaller surrounding. The local tavern, the students union, and your living accommodation. Making it very easy for you to forget that other people and places exist outside of your university bubble.

Make use of your spare time

Everyone needs downtime but how productive are your downtimes? Most of us have more than enough free time, we just spend it badly! On average a student has about six hours free time a day, depending on your course, which is an awful lot of time. The problem is we’re not thoughtful enough of what we do in our free time. Making more active and intentional use of our hours would make them count for more. Perhaps volunteering could help you fill one or two hours, out of the six you have free.

Boost your mental well-bing

The giant leap from college to university can prove mentally challenging for the many. The anxieties of being in a new city or country with not knowing anyone or knowing what to expect can be very daunting. Volunteering can help with these anxieties and place you in a better headspace.

The feeling of knowing you’re doing something valuable to release the burden from others doesn’t only show that you care. But should also make you feel pretty good about yourself too! Positive actions make a sound mind.

Raise your online presence

If you’re a student you should be very aware of how important online presence is. Online is now everything in these modern times. Volunteering can help develop your online presence hugely, I would highly recommend building your online presence as soon as possible! LinkedIn is the perfect platform to do this and by volunteering your connections online will only grow.

Remember don’t be shy to share your experiences with the outside world. Transparency is the key to employability, by showing off how amazing you are. You don’t always need to be modest.

TeamKinetic Volunteer Management System

Read more student and university-related blogs below.

If you want more information about how TeamKinetic’s volunteer management software can help you and your organistaion, feel free to visit our website.

Find us on social media: TwitterFacebookLinkedIn, and YouTube.

Call us on 0161 914 5757, we’re always happy to chat!

Retaining Student Volunteers

TeamKinetic Volunteer Management

Students are continuing to volunteer more and more as the years go on. But how can you continue to support the retention of your student volunteers during their time at university? 

Get the opportunities right 

Providing the right opportunities to present to your students, is of course, rule number one. Research shows that 95% of student volunteers are motivated by a desire to improve things or help people. This should be taken into account when providing opportunities for your students.

Try to remember that students have many different needs therefore a wide spectrum of opportunities will help recruit and retain them. It should also be noted that many students have other commitments running alongside their degrees. Commitments restrict the time students can volunteer, but by creating one of the opportunities, students have more flexibility and don’t have to commit to a specific time frame each week, making participation higher.

Engage 

Engage students by promoting upcoming opportunities. Take advantage and use the connections in your university network as a platform to promote. For example, the student union, sports centre, and careers centre. This will then attract a wider range of students to your opportunities. Student union officer and also previous volunteers will also be able to spread the word of volunteering opportunities amongst students. Word of mouth is one of the best ways to get students volunteering.

Support and report 

Consistent support and feedback will be essential to retaining your volunteers. Volunteers want to feel valued for their efforts. 

Volunteers should be aware of who their first point of contact is and how to connect with them. Students first point of contact may be ambassadors, volunteer managers or the coordinators.

Besides members of staff and ambassadors, students should be given the option to join drop-in sessions with other student volunteers. This then allows students to meet and interact with new people who have similar interests.  

But most importantly, just say thank you by any mean possible. You’d be amazed by the number of people who just forget those two magic words. 

Keep students in the loop

Stay alert! Make sure to be in touch with interested volunteers within 24 hours of them making initial contact. To say thank you for showing interest in volunteering, and to let them know of any upcoming important dates which they could be apart of. 

Don’t get beside yourself on no shows or last-minute drop-outs. Students are very busy, so continue to keep them in the loop for future volunteering opportunities. 

Be meaningful and impactful, but you don’t need to be deadly serious all the time, loosen up a little. Create space for having a laugh and a banter. 

 

If you want more information about how TeamKinetic’s volunteer management software can help you and your organisation, feel free to visit our website.

Find us on social media: TwitterFacebookLinkedIn, and YouTube.

Or call us on 0161 914 5757 we’re always happy to help. 

 

Why TeamKinetic volunteer management?

UEL on TeamKinetic

Recently I had the opportunity to speak with Aisha Labefo-Audo from The University of East London. She has given TeamKinetic some amazing feedback relating to how they use TeamKinetic volunteer management over at UEL and why they continue to enjoy our service to this day. 

Let the interview begin… 

What is your role at UEL? 

“Civic Engagement and Volunteering Coordinator.”

Why did you start looking for volunteer management software? 

“We began looking for volunteer management software because we wanted students to be able to apply for volunteering opportunities and allow organisations (providers) to be able to upload their volunteering opportunities as well. Also, we wanted a volunteer management system where students could log their volunteering hours.”

How did you come across TeamKinetic? 

“We found TeamKinetc volunteer management software online almost five years ago.”

What benefits has TeamKinetic volunteer management provided for UEL? 

“A lot to say the least. One of the key benefits of the system to our university is allowing students to browse through opportunities, apply/join and log in their volunteering hours.”

How was the implementation process of TeamKinetic?

“It was okay. We had a school visit from Steve, who talked about the benefits of the system and we were more than happy to proceed.”

Does TeamKinetic meet the needs of the universities volunteering department and why? 

“Yes it does, although most things are done manually and we have to encourage students to log in their volunteering hours and open and reopen opportunities. But it is a nice platform to capture students volunteering.”

How do students find using the software? 

“Most students find using the software easy enough. Some students just need a little hand in logging their volunteering hours, but once they’ve been shown they seem to grasp using the system.”

On average how many opportunities do you advertise for students?

“Over 60 sometimes more opportunities. This varies as opportunities open and close all the time. We advertise different kinds of roles that will support students to gain the skills and experiences they need for the real world of work.”

Are you satisfied with the training support from TeamKinetic?

“So far so good. I am hugely happy and satisfied with the online support from TeamKinetic.”

Would you recommend other universities to get in touch with the TeamKinetic volunteer management?

“Definitely, I did so last term. Someone wanted to decide if they should go for TeamKinetics and I gave them the pros and cons of the system. The pros were far more than the cons.”

Any other comments?

“We have been using the platform for almost 5 years now and we have really enjoyed using it. Sometimes I feel somethings could be improved a little. However, one thing I have come to realise from looking at all kinds of different systems, is that there is no perfect volunteer management platform out there. I look forward to what TeamKinetic has to offer in the future.”

Again thank you soo much Aisha for honest and detailed feedback. 

If you want more information about how TeamKinetic’s volunteer management software can help you and your organisation, feel free to visit our website

Find us on social media: TwitterFacebookLinkedIn, and YouTube. call us on 0161 914 5757, we’re always happy to chat!

Volunteer Firefighters

Many children dream wildly about becoming a firefighter when they’re older, many children would consider this to be their ultimate dream job. It certainly was mine for many years. Sadly, of the many that dream, few actually become firefighters later in life. 

However, those who continued to dream heroic fantasies have been continuing them by helping to fight the detrimental fires that have been taking place in Australia.

Becoming a volunteer firefighter in the UK is not well-renowned. But in America and Australia volunteer training is highly extensive, requiring hard work and valiant commitment to the community. Smaller towns and villages in such places rely on volunteer firefighters to respond quickly to incidents, perform firefighting duties, and provide assistance and support to full-time paid firefighters.

Ultimately, ‘volunteering’ means there are no monetary benefits for volunteer firefighters risking their lives. However, many volunteer firefighters are honoured and proud to be able to serve and protect their local communities – which is the greatest reward of all.

Australia

Volunteer Firefighters

The Australian wildfires are expected each year during the summer, marking it the fire season. Hot and dry conditions permit perfect conditions for a blaze to start. This season is always particularly dangerous proving more so than ever this Australian summer, the worst seen in decades. The last significant wildfires were Black Saturday 2009

Wildfires have swept across 17.9 million acres of woodland and national parks, also effecting the largest cities Melbourne and Sydney – with the state of New South Wales being the worst struck. A total of 27 people have died and over 480 million animals. 

The video above is merely human kindness towards a fellow friendly koala. Many people, like those above, have taken their own actions to help desperate wildlife.

The bushfires are continuing to blaze and challenge the brave and noble volunteer firefighters which are risking their lives to save their country. Many firefighters have been injured and lost homes and their own lives.

The New South Wales Rural Fire Service (NSW RFS) is the largest in the world, with 70,000 members across 2,002 brigades. The NSW RFS has received a spike (five times their usual amount) in applications of people wanting to become volunteer firefighters due to the ongoing events.

The Australian Prime Minister recently announced that volunteer firefighters will receive up to 6,000 Australian dollars if called out to battle blazes for more than 10 days.  The Prime Minister said the compensation was necessary so that the NSW fires commissioner was able to continue to call out the volunteer force from their usual jobs – as the bushfires continue.

TeamKinetic volunteer management software

Our thoughts are with those in Australia and those being directly impacted by the fires. Please support The NSW RFS here. These horrific events should not be ignored. 

Case Study Report: University of Manchester

The University of Manchester

Recently TeamKinetic spoke with one of our current University clients, The University of Manchester. We had the chance to speak with Ellen Stephenson who works in sports development. The university has been using TeamKinetic to manage their student volunteers for a number of years now, having developed a good relationship with the university we thought it was only right to get some honest feedback about our system.

Ellen over to you…

What is your role at The University of Manchester?  

Sport Development Coordinator – Employability and Workforce.

Why did you start looking for volunteer management software? 

We were using an old system called Coachweb and as part of a Manchester volunteering group recommendation, we were all advised to move to TeamKinetic. 

How did you come across TeamKinetic?

My colleague knew Chris Martin and was introduced to the Manchester volunteering group.

How was the implementation process of TeamKinetic?

It was not too painful. Moving to a system which would make life easier in the long run always gives you hope. We had a lot of support from the development team and the support of a TeamKinetic FaceBook users group which had regular meetups to share ideas, see new features and ask questions. 

Does TeamKinetic meet the needs of the universities sports department?  

Yes! For volunteering at our sports department it really works. 

How do students find using the software? 

When I have explained how to use the software generally most students are happy and confident enough to use the system.

Are the staff at TeamKinetic helpful and happy to help, can you recall any experiences? 

The team are very happy, friendly and helpful and we have a good rapport because we have known some of the team members for such a long time. If I need a quick answer I would not hesitate to pick up the phone, but I do try to use the online help for technical issues.

Would you recommend other universities to get in touch with the TeamKinetic and why? 

I would recommend that universities do make contact with TeamKinetic and enquire how the software can be used to fit them, it’s been very beneficial over the years. Maybe it can be beneficial to others. 

We’d like to thank Ellen for her answer and her time. It’s greatly appreciated.

For any University or any organisation for that matter interested in learning more about volunteer management software, visit our website or call us on 0161 914 5757. We are always happy for any inquiries and any information we can possibly give.

Take care out there.

Can You Help Stop Loneliness This Christmas

Even a Snowman needs a friend at Christmas

The Christmas holidays are here, children, teenagers and young adults, will all soon be, if not already, happily nestled at home enjoying the Christmas break. Lucky for them, unfortunately, some of us are still at work. But wherever you are this Christmas, home, with friends or at the grandparents, I hope you’re surrounded by people you love at this festive time. 

However for some, Christmas is not the most wonderful time of the year, it’s quite the opposite. Thousands of people across the UK will not have a family to go to this Christmas, or friends to be with or grandparents to eat biscuits with. Which in this country of plenty is tragic, and I believe not fair, because surely everyone deserves to be happy this Christmas. 

More than 5% of adults admit to being lonely, women more so than men. According to age UK, 1.7 million older people haven’t met up with a friend or family member in over a month. Many just describe Christmas as ‘just another day’. It’s a time of the year that exacerbates loneliness, so reach out, re-connect, and make someone less lonely this Christmas.

Step aside materialism, Christmas is the season of giving 

Share your love

Volunteering this Christmas might just hit the spot for you. The true spirit of Christmas is giving, so why not give your time to help others? Many foodbank providers this Christmas are expecting to be very busy. See Lifeshare, a food bank local to us here in Manchester, helping to give those less fortunate a warm, safe and welcoming environment.

The quickest way to find your nearest foodbank is simple, just conduct a quick Google search I’m sure there will be one near you. As there are 800 more food banks in the country than there are McDonald’s, and I’m sure you know there’s a lot of them! 

Reach out to old pals

F R I E N D S do we really need them?
YES

Many of us have old friends that have been almost forgotten with time. Well now is the time to reconnect. It’s not uncommon losing touch with friends, as people face many different changes in their lives, career changes, moving to different cities, and new relationships. As we all become consumed by busy lives, close friends soon become distant and the messages become less and less.

So make contact and reconnect, a simple Christmas card, text or email would easily break the silence that should have never been.

Be an open book

Open and free

Try being honest and open about how you are feeling. There are a lot more benefits to being honest and open than there are to being closed off. Honesty attracts honesty. People who are trustworthy and honest attract trustworthy and honest friends. And those are the best friends to have.

Being an open book will allow you to release stress and tension. Keeping your feelings to yourself can reflect negatively on your mind. Talk to those close to you, don’t allow your thoughts to fester it will only make things worse.

So do try not bottling everything up this Christmas be open to everyone and improve your social presence. Enjoy yourself.

Netflix and chill

Such a terrible phrase, I have to admit. However, with the festive season fully locked on our digital platforms, it would not be right to ignore it. Many people help tackle their loneliness by diving deep into a good box set. And I have to agree, box sets are a perfect way to switch off and relax.

A personal touch I’d like to add is a glass of mulled wine and some Camembert, it’s not necessary, but snacks are essential.

Its Christmas after all, relax a little, stay warm and binge away some popular box sets. My recommendations include Vikings, The Boys, American Gods, Money Heist, Ozark, The Sinner, and Mindhunter.

I do hope that everyone this year has a wonderful Christmas! Either surrounded by family, friends or new acquaintances.

Love from TeamKinetic Volunteer Mangement 

Volunteering: Not Just For Christmas, But Perfect At Christmas?

Let’s be honest, Christmas time is a mixed bag. Some people love it, some hate it. For some, it’s a time full of family, friends, food, and celebration. For others, it can be stressful or lonely. 

Activities and events hosted by volunteers can be essential for many over the holidays. Being surrounded by happiness when your own situation is the opposite can be awful. But these activities give people a much-needed boost.

Now of course, volunteering isn’t just for Christmas. The work of volunteers is essential throughout the whole year. However, we live in a time where it’s been revealed that: 
– There are around 800 more foodbanks in the UK than McDonald’s branches.
– Around four million children are currently living in poverty in the UK.
– Almost a million older people feel lonelier at Christmas.
– At least 135,000 children will be homeless and living in temporary accommodation across Britain on Christmas day.
It’s fair to say that we all need to spread a bit of love and compassion this time of year and beyond.

So… what can you do to help?

If you’re yet to set plans this Christmas, why not check out volunteering opportunities near you? There may be a place offering food to the less fortunate, or a service preventing people from spending the festive period alone.

For students staying in their university’s city over the holidays, volunteering can be a great way to spend free time. It gives you something to do while helping locals and generally improving the community. Check out your university’s volunteering page (they should have one!) for things you can get involved with. Or you can try and find opportunities here.

You could also check out local organisations and clubs, both online and at their offices/HQs. For example, me and Milo went to volunteer at the Liverpool FC Foundation over summer and had a great time. Usually, community-based organisations will have a lot of activities on over the festive period that you can help out with.

In additon, you can help out local charities by acting as a fundraiser for them. People may be strapped for cash around Christmas but will often spare a few pennies for a good cause!

Still stuck for ideas? You could see if Crisis or Shelter have any opportunities near you. They both provide help for homeless people at this critical time of year. By volunteering with organisations like these, you can make a real difference to people experiencing homelessness. 

Does it really make a difference?

Short answer: yes. Multiple stories can be seen reported in local media outlets of how volunteers have helped to improve the Christmas period for individuals and groups. One example describes a man who was helped by volunteers and was then inspired to give back to his community

While volunteering helps others, it can also help you. It has been found to lower stress and increase happiness. A perfect combination just in time for Christmas! 

community volunteering, volunteer management, volunteer management system, volunteer management software, volunteer management software UK, volunteer software, volunteer system, TeamKinetic, Christmas, volunteering at Christmas

If you need help organising your volunteers over this busy festive period, don’t hesitate to reach out to see how TeamKinetic can help! Give us a call on 0161 914 5757 or visit our website.

TeamKinetic’s 3 Tips For Getting Festive

We have decided to give you all a few tips on how you can get into the holiday spirit. This is the time of year for giving. How can you help others at this time?

VOLUNTEER MANAGEMENT SOFTWARE, VOLUNTEERING

Giving back to your community

In December there are usually lots of events on that will give everyone the chance to become engrossed in the community. This your chance to do good for society. People are the lifeblood of any community and effort into helping others can go a long way. Not everyone will have the ideal family Christmas this year and the things you do could really make a difference to them.

Things you can do vary with how much time you have. It can be something big like organising a Christmas fare or as little as helping someone with their shopping. All of these things help the community.

All these acts can go a long way, How are you going to help out this year?

Be kind to everyone

This point goes without saying. Being kind should be a trait we should have all year round. We feel this is particularly important at Christmas. Everyone should be treated with kindness regardless of their circumstances. Random acts of kindness can help brighten anyone’s day and can do more than you think in this Christmas period.

As said before not everyone will have the perfect Christmas. Doing good for others will make the world a happier place and usually, all this takes is a bit of time and love.

Spend time with your loved ones

Giving up the time to spend with loved ones can be challenging, but it’s not impossible! During busy periods we can often forget the things that are most important to us. Friends, Family, having fun and just taking a seat back and doing nothing!

 The average person now works more hours than ever before due to the growing pressures of having tasks complete on time. Research found that more than 5 million workers did around 2 billion unpaid hours of work during 2018. Teachers and educational professionals work the most unpaid hours on average each week, at 12.1 hours. Chief executives worked 11.4 extra hours per week, followed by legal professionals at 10.2 hours more.

We think here at TeamKinetic that your happiness and health comes first. So this Christmas, make time for your loved one and enjoy the holidays because deep down that is what really matters.

Merry Christmas 

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