When it comes to recruiting new volunteers, there are a range of factors to consider regarding safeguarding. Screening volunteers is essential to ensure they’re the right person for the job. This might include criminal checks and references, especially in an organisation such as a hospice.

Any good volunteer management software should facilitate these checks, making the process as efficient as possible.

Starting the Journey: Registration

So you have a volunteer ready and willing to give their time. But first, they need to register. Any good system should allow you to customise your volunteer registration forms to get the information you need. After all, every organisation is different – checks needed by one may not be needed by another. TeamKinetic allows you to create a range of custom questions to add to registration.

Not only this, but once the volunteer has registered you can add further questions for them to complete in their profile at any time.

Criminal Checks in TeamKinetic

Now you have your registered volunteer, you might want them to undergo a criminal check.
In TeamKinetic you can add details of a volunteer’s criminal check within their profile.

The system will then keep you updated on any checks that have expired or are due to expire soon – handy, right?

You can also filter volunteer searches by those who have been checked.

Managing References in TeamKinetic

So now you’ve got a volunteer who has undergone criminal checks and is ready to go. But wait – what about references?! In TeamKinetic, you can create your own reference forms. These can then be emailed to the referees given by volunteers, or filled in yourself. They’re then kept within the volunteer’s profile on your system.

Creating Reference Forms within TeamKinetic is easy. It’s all done within the system and you can add a range of question types, such as Yes/No, multiple choice, and free text.

Reference Forms can then be:
– Assigned to volunteers.
– Emailed to the referees.
– Completed manually on their behalf.

All completed reference forms will then be saved to the volunteer’s profile for future… well.. reference.

And there you have it – a volunteer who has gone through all necessary checks and is ready to go!

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Do you need help screening volunteers?

Start a free trial with TeamKinetic to see if our system has the right tools for you. Starting a free trial is easy and only requires basic information such as your name and email. Just go to our website to get started.