TeamKinetic has been providing volunteer management software to third-sector organisations for over ten years. As part of our service, we also provide free volunteer management software to organisations through our national brokerage website tryvolunteering.com providing TeamKinetic FREE.

This is the perfect opportunity for organisations to test the benefits of advertising opportunities nationally, understand the benefits of volunteer management software’s reporting functionality and test the responsiveness of volunteers to join opportunities through an online portal. TeamKinetic FREE lets you manage an unlimited number of volunteers on one opportunity.

To help understand the benefits of volunteer management software, TeamKinetic have put together this short guide:

What is volunteer management software?

‘Volunteer Management Software’ is a term coined to describe a built-for-purpose computer system which can be used by voluntary organisations to recruit and manage volunteers.  It creates an online portal for volunteers to access advertised opportunities, which in turn makes volunteering more accessible. There are various systems available on the market. Each provider of volunteer management software takes a different approach to delivering their software system and this is reflected in the functionality, features and design.

Who uses volunteer management software?

Volunteer management software is used by many voluntary, non-government, education, health and sport organisations. The staff that use the systems often include volunteer managers, community engagement officers, events coordinators, sports development officers, volunteer coordinators, HR and operation staff, and many more.

What does volunteer management software do?

Volunteer management software helps organisations to reduce the amount of time spent on administrative tasks. The software also helps to recruit and deploy volunteers. Depending on the software provider, additional functionality may be available, such as reporting features, social media sharing, communication tools and much more.

What is the difference between free and paid versions of volunteer management software?

Free volunteer management software often has limitations or simplified functionality. As more functionality, reports and functionality increase, so does the price of the software.

TeamKinetic provides several volunteer management software options to match the needs of different organisations. We have one free version and three paid versions of volunteer management software.

TeamKinetic FREE is a free volunteer management software system that is hosted on tryvolunteering.com. You can’t control the look at feel of the site, but you can advertise opportunities and invite volunteers.

TeamKinetic ADVANCED and TeamKinetic ENTERPRISE are both bespoke systems that are hosted on their own domain and include higher functionality features. You can find out more about this on our website.

What features and functionality does TeamKinetic FREE include?

TeamKinetic FREE is a national volunteer brokerage system with advanced volunteer management functionality; it acts as a virtual portal for volunteers to find voluntary opportunities. Removing the restrictions of traditional volunteering sign-up, your organisation will be bought into the digital age and will save valuable time, previously spent on administration tasks.

In all versions of TeamKinetic’s volunteer management software volunteers can access all of the same features. These features include:

• the ability to join opportunities,
• Create a profile
• track achievements
• add CPD and qualifications
• track opportunities attended
• log hours

Search for opportunities, events and training by:

• keywords
• categories
• activities
• distance and date
• leave opportunity feedback
• share opportunities on social media

As an opportunity provider you can:

• Create a profile for your organisation
• Create opportunities
• Manage unlimited volunteers
• Group volunteers
• Check DBS
• Request references
• Access automated emails
• Upload documents
• Restrict opportunities
• Share the opportunity onto Do-It

Using TeamKinetic enables you to report on essential KPIs and Data, including:

• Gender of Volunteers
• Volunteer Ethnicity
• Volunteer Age Groups
• Volunteer Group Membership
• Hours Logged by Category
• Opportunity numbers by category
• Monthly cumulative logged hours
• Unique Active Opportunity Sessions
• Available Opportunity Sessions

All of this data is available for download in a CVS file.

What if my organisation needs its own system?

As mentioned, TeamKinetic also provides bespoke volunteer management software systems which can be integrated into your organisation’s current website. We are more than happy to discuss the pricing of the system, the specification required and which version would best meet your organisation’s needs.

Where can I find out more / Can I discuss this further with you?

TeamKinetic is always happy to help and support voluntary organisations and we will happily discuss which option of our software would be best suited to your organisation’s needs. Speak with one of our specialist Team today.

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