volunteerkinetic Archives - Page 4 of 4

This is one in a series of posts where I will be discussing the new features and changes built into version 6 of our volunteer management software TeamKinetic.

It’s always important the Volunteers get the right information at the right time. Whilst version 5 enabled administrators to customise some emails, such as the new registration emails, TeamKinetic Version 6 extends this ability to more email types and improves the structure of the emails allowing key information to always be merged into the emails whilst still allowing the administrators to customise the main portion of the email.

We achieve this by splitting the email into fixed prefix and suffix areas with a customisable content section.

For instance, the session signup email that is sent to a volunteer when they initially join an opportunity will contain helpful information regarding the opportunity they have signed up for in the prefix and the session list they are currently signed up for in the suffix, which obviously changes every time the email is sent.

The main content section is then editable by the admin via a WYSIWYG* text editor and can contain any combination of font sizes and colours they wish.

*what you see is what you get – This means how you lay out the text on the screen is how it will look to the end user.

We believe you will find this is a big improvement over the previous system where if you choose to customise the email you would lose the specific tags that were replaced when the email was actually created.

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic Version 6 – Age Restricted Registration

By Rolf Herbert

On 4th March 2015

In News & Views, TeamKinetic Features, Technical Updates

This is one in a series of posts where I will be discussing the new features and changes we have built in to version 6 of our volunteer management software TeamKinetic.

Although we have always provided the ability to block access to opportunities based on age, there was never any restriction on registering; a new volunteer could be any age.

We wanted to maintain easy access to the opportunities for younger volunteers but also give the administrators some control over what happens to younger volunteers and how they are registered.

In TeamKinetic Version 6, administrators can set the age at which registrations must be verified. If a volunteer registers who is equal to or younger than this age then they will be taken to the age verification screen. Here they are asked to provide the email address of their parent or guardian.

The parent or guardian will receive an email asking them to follow a link to confirm that they give permission for the young person to join the site and access all suitable opportunities.

Until the volunteer has been verified they will not be able to join any opportunities, though they will still be able to search and browse the current opportunities and hopefully be enthused enough to ensure their parent or guardian verifies them as soon as possible!

If you have questions or issues around age verification please feel free to get in touch.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic Version 6 – Session Calendar and Schedule

By Rolf Herbert

On 3rd March 2015

In TeamKinetic Features, Technical Updates

This is one in a series of posts where I will be discussing the new features and changes we have built into version 6 of our volunteer management software TeamKinetic.

In TeamKinetic Version 6 there is a volunteer calendar that is available to both the volunteer and the admin. This shows all the volunteer’s sessions in blue and all available sessions in grey. This is a great way of quickly checking out what sessions you have coming up and also deciding if you can attend sessions on other opportunities.

In addition, there is a printable list of the volunteer’s sessions underneath the calendar which can be ordered by date or opportunity.

We’ve found that the calendar feature is especially helpful for those volunteers who are attending multiple roles at an event. These volunteers can plan their day more effectively with a visual representation of when and where their sessions are.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic Version 6 – Applying for Opportunties

By Rolf Herbert

On 2nd March 2015

In News & Views, TeamKinetic Features, Technical Updates

This is one in a series of posts where I will be discussing the new features and changes we have built into TeamKinetic Version 6 – a volunteer management system that will make your life easier.

As the size of the events TeamKinetic is being used for have increased, so have the complexities involved in making sure there are enough volunteers for all roles and that they are suitably qualified.

We have introduced a number of new features to aid administrators and providers in choosing their volunteers, such as:

a new experience field for each opportunity
the recording of a volunteer’s movements in and out of sessions on an opportunity.

we have also introduced an entirely new sort of opportunity.

Previously it was always assumed that when a volunteer joined a session they were accepted on that session unless they were told otherwise. For large events, this led to an over-subscription to certain sessions as volunteers could not indicate which sessions they were able to do but were joining the sessions they wanted to do. Now administrators have the ability to set an opportunity to be an application opportunity.

When a volunteer looks at an opportunity that is set to in “application” mode they are informed that they should indicate all the sessions they are able to do. Once the administrator has organised volunteers into each session they can mark that opportunity as confirmed.

At this point, all the volunteers are informed which sessions they have been allocated to. If a volunteer is unable to attend a session the administrator has the history of that session available and can quickly select a volunteer that indicated they could do that session but was not allocated to that session in the first draft.

This is a major new feature that will aid immensely in improving communication between the administrators and the volunteers and reducing the time it takes to even out the available volunteers across an entire event or opportunity.

You can find TeamKinetic on social media and listen to our podcast:

Twitter Facebook LinkedIn YouTube Instagram Podcast

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

Tag: volunteerkinetic

TeamKinetic Version 6 – More Email Customisation

TeamKinetic Version 6 – Age Restricted Registration

TeamKinetic Version 6 – Session Calendar and Schedule

TeamKinetic Version 6 – Applying for Opportunties

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