volunteering management system Archives

Tag: volunteering management system

Can Local Authorities afford to not have Volunteer Management Software?

On 11th August 2021

Local authorities undeniably manage many volunteers, am I right?

Well, statistics show that approximately 71% of people volunteered at least once in 2019 and many of these people volunteer through their local government or organisations closely linked.

To make it even harder for those who manage and track volunteers in the public sector, these volunteers fall into many different roles in very separate parts of your organisation. Volunteers pop up in libraries, galleries, museums, parks, neighbourhoods, adult social care, sports development, environment, public health, community engagement and more. To say it’s a complicated picture is to massively understate the difficulties we know you face.

Some of the questions we know you get asked:

Is it even possible to safely support and govern volunteers across the whole organisation?
How do you report on volunteering as a council?
What’s it worth to us as an organisation, what’s the business case?

Those in charge of managing services for the council and those managing volunteers in those services undoubtedly have a lot on their hands. But if the pandemic has highlighted anything over the past 18 months, it’s the essential role volunteers can play. We have seen massive public support to volunteer during these unprecedented times. In fact, the volumes of people who wanted to volunteer were overwhelming for many organisations as they did not have the infrastructure in place to cope with such an influx of new volunteers.

On top of all these complications, Local Government needs to work hand in hand with local voluntary sector partners to ensure a coherent approach to volunteering across their communities. This is a dynamic and complicated problem and we think our volunteer management software would certainly help.

What We Can Offer You…

1. Your Own Customisable Application

Yes, you read that right, with us you get to create a fully customisable, and accessible application to suit your organisation’s needs, check out the example below. You can develop an identifiable brand around your amazing volunteers and the work they do. You can set standards and rules as to what opportunities are seen via your site. You can track activity by volunteer, group, venue, by the department or service area. You can use some of our advanced mapping tools to track where volunteers are making a difference and what impact they are making at a ward-by-ward level. We provide you with the tools to empower your communities to thrive.

2. Easily Create New Opportunities

Our software enables you to create your volunteer opportunities in minutes. Not only can you create singular opportunities, but you can also calendar schedule your opportunities on a weekly or monthly basis.

It is also easier for volunteers to sign up for opportunities. With TeamKinetic available as both a native app and as a responsive design, it allows volunteers to easily access all opportunities from whichever device they choose. They can also easily filter their opportunities based upon what they are interested in i.e. museum volunteering.

We also provide ‘how-to’ videos to make it even easier for you!

That is why our software also provides you with customisable Key Performance Indicators on your volunteers. This reporting enables you to tell the story of your volunteers achievements and impact, and it lets you make informed decisions about where and who to invest in and what type of return you will get on that investment.

These reports include all the vital information you need, including:

Pie charts on ethnicity, employment status, gender, and age of volunteers.
The geographical spread of volunteers and opportunities.
Web usage.
Number of hours logged.
Volunteer registrations (on a day to day basis.)
The number of opportunities available.

From this, you can understand more about who volunteers most under different areas (i.e. museums, parks, libraries etc). This allows you to understand which area of volunteering is more popular to certain ages, genders and more…

4. Efficiently Communicate With Your Volunteers

With us, communication with volunteers has never been easier. No longer do you have to spend your time fumbling through spreadsheets and documents to find your volunteer contact information. You can now email or text all (or just one) of your volunteers with one click. And, to make it even better, you can send text messages scheduled for a certain time, potentially to remind volunteers about their opportunities and improve attendance.

5. Offer Rewards And Incentives

You can encourage and engage your volunteers like never before, all from using TeamKinetic. You have to option to reward volunteers with achievement badges, hour trades, and award badges; all of which are fully customisable. You can also create your very own achievement badges for your volunteers too. You can then provide volunteers with feedback, and the volunteers can give feedback on the opportunities.

So, What Are You Waiting For?

For as little as £19 a month you can have all of this and more. Perfect for managing all your volunteers in libraries, galleries, museums, parks, and everywhere else!

Book your demo tour today by emailing chris@teamkinetic.co.uk or start your free trial here.

As simple as that.

Rugby World Cup JAPAN 2019

By Rolf Herbert

On 17th September 2019

In Community, News & Views, Sport

The Rugby World Cup is quickly approaching us, and I’m sure fans can’t wait for the contest to begin. The enjoyment of supporting your country before they go into battle against the opposition. I’m sure laughs, tears, and questionable language will be fuelled by countless pints down at many of your local pubs.

Small history lesson

The upcoming World Cup is a rugby union tournament contested every four years between the very toughest of international teams. The first-ever Rugby World Cup was contested in 1987, it was co-hosted by Australia and New Zealand with sixteen nations taking part. New Zealand became the first champions defeating France 29-9.

The warriors who succeed in their battles are awarded the Webb Ellis Cup at the end of the tournament. Legend has it that Webb Ellis was the inventor of rugby. Stumbling across the game by deciding to pick up the ball during a football match. Webb Ellis probably didn’t comprehend at the time of picking up the ball, that rugby would go onto generate revenue of approximately 228million pounds. This being the figure derived from the last Rugby World Cup hosted by England in 2015.

Rugby World Cup volunteers

The Japan 2019 organising committee has launched ‘Team No Side’ the official volunteers for the Rugby World Cup. Which is made up of over 10,000 volunteers across the twelve host cities of Japan. Around 38,000 volunteers applied for the position, these volunteers aim to connect and interact with fans to create a memorable experience. The recruitment process began in 2018 with successful applicants being given complete training in preparation for the big event.

The training for Team No Side started in February and March earlier this year. Their first training session covered learning about the history of the World Cup. I’m sure volunteering in the Rugby World cup will be a memorable experience. However, the volunteers involved are not allocated pre-paid travel cards to travel between each venue, neither will they receive any discount from accommodation providers. Which is hard to digest, as this is a globally televised event.

The Rugby World Cup previously hosted by England had more than 20,000 application forms submitted, with only 6,000 of the keenest people being granted success. The successful applicants joined the group named ‘Join The Pack,’ 4,000 of the volunteers were from Rugby clubs and the remaining 2,000 were from outside of clubs. Committee leader Debbie Jevans felt this was just the right balance of passionate rugby enthusiasts.

Rugby clubs near you

Many volunteers that are a part of their local clubs volunteer because they want to give something back. The volunteers may be ex-players themselves or have younger children who are passionate about the sport. Most clubs across the UK are very busy, grass pitches are the UK’s most popular space of physical exercise so it’s not surprising there is a demand for volunteers.

Throughout an average week, rugby clubs can receive a wide spectrum of players wanting to take part in various training sessions, juniors, men’s, women’s and touch. As you could imagine that’s a lot of muddy people to manage at one time. That’s during the weekdays alone, without considering match days on weekends, which could include tournaments and away games. Without volunteers, these opportunities for people to stay active and enjoy the sport would just not be possible. Rain or shine local coaches are there on the sideline giving constructive guidance or perhaps just hailing light-hearted abuse in your direction. But it’s all good fun!

If you think rugby is something you would like to be apart of then you should consider contacting your local clubs secretary. They will then be able to inform you what volunteering opportunities they have available, and the training you may need in order to start volunteering.

My dad was a volunteer coach. Without that type of involvement things just don’t happen and aren’t quite as good as they could be without volunteers. This is especially true in light of the Rugby World Cup.
Jonny Wilkinson

A volunteering inspiration

Jeremy Wares, 36 was diagnosed with Parkinson’s. Following his diagnosis, Jeremy was understandably shaken by the news. He had always wanted to coach his son in rugby but he wasn’t sure of the near future of his health at the time of his diagnoses.

In the previous 15years, Jeremy had made a living for himself being a chef in Paris. Catering in very well established restaurants which were fit for President Mitterrand. Jeremy had then gone on to establish his own restaurants in Scotland, 63 Tay Street and The Anglers Inn.

Despite the news, Jeremy was able to use his previous skillset of being a Caterer to organise events for Perthshire Rugby Club. These events have included the Perthshire Beer Festival which attracts around 20,000 people each year. Jeremy remains very hands-on with these events cooking a lot of the food himself. Alongside busy event planning, Jeremy has also been able to coach his son in the rugby team, which he was doubtful about at the start.

Inlight of his illness Jeremy felt he had to give something back and he’s done a fantastic job. Jeremy says “the secret is to remain active and keep going” only when he stops for too long does his condition seem to become more visible. Jeremy’s efforts were rewarded as Scottish volunteer of the season.

Grow your organisation with TeamKinetic

**Grow your volunteering community with TeamKinetic volunteer management**

TeamKinetic invites all organisations who feel they would be able to benefit from our software to get in touch. Remember we don’t limit the number of volunteers or the number of opportunities you can have available. We want your organisation and the communities you work with to grow and prosper.

Top 5 Tips For Volunteering Abroad

By Rolf Herbert

On 5th August 2019

In Community, News & Views

The top 3 countries volunteers travel to are; The Philippines, India and Thailand, with 1.6 million people volunteering abroad every year. 84% of millennials said they would travel abroad to participate in volunteering activities and 39.52% said they would volunteer for their own professional development. So if you are one of those 84% then read on for our tips for volunteering abroad.

1. Make sure you know how to get there

“Getting lost, a good way to find yourself, unless you’re actually lost. Then you’ve got a problem”
A wise man once said

As obvious as it may sound, it’s essential you know exactly where in the world you’re going to be travelling to. Most people use websites such as GVI and International Volunteer HQ when wanting to volunteer abroad. However, you must read the small print! Most volunteering opportunities do not include flights, and few have transfers organised to and from the airport. So always be sure of the best way to go about your journey. Plan ahead and always make contact with your provider in advance, they’ll be able to point you in the right direction.

2. Be proactive

Volunteering programmes. *Picture credit: Projects Abroad.*

Engage with the local communities in which you plan to volunteer in, don’t just treat it as a photo opportunity. This can be done by listening and understanding what the local communities want and need. Be aware of your own prejudices and bias and listen; the community knows better than you. As a volunteer, you should consider learning about the political, social, economic and cultural histories of the places you visit. Which in better terms, will help stop you putting your foot in it!

3. Develop relationships

When volunteering abroad you want to ensure you develop relationships with the local community and stakeholders. Finding a real interest in someone will gain their trust over the course of your volunteering experience, by letting them know that you’re there to help. By communicating and developing relationships it will allow you to get the ball rolling between yourself and the local community and lubricate the path to what can be a rough road to the end goal. Remember your in someone else’s house, although it may be different from what you’re used to, they will be proud of their home – so always be respectful.

4. Manage your time wisely

Time is of the essence, you will be home before you know it. Try to make an action plan of what you want to achieve in your time volunteering – there is nothing worse than leaving a job half-finished. Assert maximum effort in all you do, hard work never goes unnoticed; it could lead to further volunteering in the future. But plan for free time! Get out and see the country you’ve travelled to, enjoy the culture and fully indulge in the experience.

5. Get something out of it

Your volunteering experience should help develop your skills. These could be employability skills for a future career, or they could be personal skills which you want to develop. But being out of your comfort zone and learning to adapt is a broad skill which can be utilized in many areas of your life. We all have to adapt, volunteering abroad will definitely take you out of your comfort zone.

Maintain your connections once you have finished, take down all the contact details and social media accounts of all the people you have met throughout your experience, they could be the sofa stop you need on a future magical experience.

TeamKinetic respects all areas of volunteering, locally or internationally. At the heart of it all, volunteers sacrifice their free time to help someone else, making the world a better place. By uniting communities and people together, mankind can truly do great things – Some of us just need a chance to show we can.