Tag: NHS

TeamKinetic Case Study: NHS Pennine Acute Trust Volunteer Workforce

TeamKinetic NHS PENNINE A

It is no secret that the National Health Service is planning some big things to celebrate its 70th Birthday. Two leading projects are in the works: The Cultural History of the NHS and The NHS at 70.
Collectively, these celebrations coincide with the bigger movement to increase volunteering within the NHS and David Cameron’s Big Society.

The excitement for such celebration and the increasing role of volunteers within hospital trusts made it fitting to share the experience of NHS Pennine Acute Trust developing its voluntary workforce through TeamKinetic’s volunteer management software.

How TeamKinetic Helped the Pennine Acute Trust 

A few years ago, NHS Pennine Acute Trust acknowledged its current method of volunteer management, which used a basic version of Microsoft Access, was becoming outdated and limited in its capacity to manage and engage volunteers effectively.

Exploring the options available became the responsibility of Jo McCallister, Volunteer Service Manager at the Trust. Jo recognised that social health volunteering is different to other voluntary sectors. With a much more rigorous recruitment process, including the processing of DBS and additional documentation required due to the nature of work, a system that was capable of supporting this process was essential. Jo also understood to create a strong, reliable and motivated workforce the software needed to provide effective channels of communication.

“Creating strong lines of communication is essential to any engaged team, more so in the voluntary sector as you have to understand what the volunteer is seeking and if you are able to fulfil their desire through an opportunity.”

When searching the different volunteer management software systems available, TeamKinetic was “a standout product, with a fresh and easy to use interface” prompting Jo to explore it further. With key features that surpassed the capabilities of the previous management method, such as logging hours, personalised and group emails, links to social media and the ability to upload additional documentation, the TeamKinetic software was an ideal match for the Trust.

To date, the TeamKinetic volunteer management software has successfully assisted in the recruitment of 550 volunteers, of which 90% are actively volunteering. Jo relates the success of the volunteering programme to everyday improvement the software has made: “Day in, day out, we know what we are doing, what our volunteers are doing and what needs to be done”.
Being able to have a structured system in place has made her job and those in her department much easier. It also provides a sense of security and continuity with new or alternative administrators able to pick up the system quickly and easily if required.

The multi-tier system, between volunteers, admins and opportunity providers, benefits all of those involved. By devolving the workload of information input, documentation upload, opportunity posting, the collection of feedback and generating reporting, it reduces the workload on volunteer managers. This saved time can then be used more effectively in building those interpersonal relationships with volunteers. Furthermore, volunteers are able to access and view opportunities online, which appeals to the growing amount of younger volunteers, with a quarter being under the age of 25, and for those older volunteers the system requires little to no training. Commenting on the experience of using TeamKinetic:

“We definitely advocate the benefits of TeamKinetic. As volunteering evolves, so must the system used to manage it. You need a system that is live and up-to-date, which TeamKinetic definitely does.

The team is very receptive to feedback. They listen to your thoughts and suggestions, putting them on your wish list. They then see if it is feasible and would benefit other volunteer managers, and then add it to the software’s RoadMap for future inclusion.

We highly recommend you get one of the team to speak to you about how TeamKinetic can improve your volunteer management, or get in touch with us at NHS Pennine to see how we are benefiting from the software each day.”

To learn more about TeamKinetic’s volunteer management software and how it could help your trust celebrate the NHS 70th Birthday or any other voluntary workforce needs please contact one of our team.

Email on info@teamkinetic.co.uk  | Call us on: 0161 914 5757 | Book a free demo on our website.

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How charities big and small can help the NHS | Voluntary Sector Network | The Guardian

With public health under new budget pressures and no sign of abating cronic health needs the Guardian discussion on the roll of the Voluntary sector offers some interesting arguments.

http://www.theguardian.com/voluntary-sector-network/2015/nov/24/how-charities-can-help-the-nhs

Is it time to look at the third sector afresh?

http://www.kingsfund.org.uk/blog/2015/06/it-time-look-third-sector-afresh#comment-544311

The role of the 3rd Sector in the delivery of Health and Social care may be the only long term way to ensure some services survive.  This fantastic article from Sarah Swindley, Chief Executive, Lancashire Women’s Centres outlines some of the major problems but also shed some light on the potential benefits.

 

 

How do we best define and articulate the role of the voluntary sector in health and social care? I’ve been asking myself that question increasingly regularly.

I run Lancashire Women’s Centres – a medium-sized regional charity working across a number of areas, including health, social care and criminal justice. As well as being a charity, we are also a company, a provider delivering NHS contracts and part of a private-sector-led criminal justice supply chain. The boundaries between the sectors are so blurred they’re becoming hard to see. However, we retain at our heart a set of core values to offer the best services to the most vulnerable in our communities and to have the basic aim of putting ourselves out of business by not being needed any more.

In 2013, Lancashire Women’s Centres was the overall winner of the GSK IMPACT Awards, funded by GSK and run in partnership with The King’s Fund and awarded annually to recognise and reward charities doing excellent work to improve people’s health. One of the key benefits of winning this award is the opportunity to join a growing and formidable network of past winners. As a group, we regularly get together to build our leadership skills, to share challenges and solutions and to shape our relationship with The King’s Fund, the NHS and the wider health and social care system. The knowledge and expertise we bring from running a range of successful health charities is there for commissioners and policy-makers to use and draw from. But how far is this expertise recognised?

The external environment since we won has changed fairly dramatically, with integration of health and social care becoming one of the key challenges to be addressed by the NHS five year forward view. However, despite the recognition in the Forward View that ‘voluntary organisations often have an impact well beyond what statutory services alone can achieve’, from the discussions we’ve had locally and nationally, it appears that the third sector is still poorly represented in successful integrated partnerships. Why is that? How do we better articulate our ‘offer’ and how it fits into an integrated model?

There are some considerable barriers to integration. Looking from the sidelines I see the practical issues – pay scales, organisational culture, information-sharing and measurement to name a few – which mean local authorities and clinical commissioning groups (CCGs) have difficult conversations ahead. Bringing volunteers into the picture as recognised assets who will support outcomes in health and social care and add to workforce capacity is only just starting to happen.

When thinking about writing this blog, I hosted a roundtable for local health leaders from CCGs and public health – to gauge their view of the sector and understand how they saw us fitting into the developing plans. It was apparent that there is a definite appetite and willingness to engage with the third sector, although lots of energy has been spent trying to find a single point of contact, which seems to be causing some paralysis. Working through consortia and partnerships goes some way to addressing this, but I wonder if the same would be asked of the private sector?

Much of the third sector is well able to operate with maturity in a competitive market place. The skills and delivery models within the sector go far beyond delivering volunteer-led services to older people, vital though this work is. Third sector organisations provide flexible and diverse services within health and social care, reaching and benefiting communities often most distanced from statutory services.

I would like third sector organisations to be treated as providers that are already modelling integrated commissioning. Lancashire Women’s Centres work holistically across silos to reduce individuals’ vulnerability and help them to reach their potential. If you help someone to free themselves from debt, improve their literacy, live safely without fear of abuse, then as a consequence their health improves, their management of their long-term conditions improves, their attendance at A&E reduces, and their risk of suicide decreases. Commissioners are starting to understand that.

There is a view that what the third sector offers can be replicated and driven from inside the NHS, that community programmes can be bolted onto clinical services. I would argue this is the wrong way round and is the most expensive option; I advocate getting clinicians out and into communities. My vision for Lancashire Women’s Centres over the next couple of years is for us to have access to GPs that ‘belong’ to the service users – who will be able to prescribe medication or send for X-ray in a responsive way that fits those with complex needs who might not turn up for an appointment because they are scared to go out in case the bailiffs come, or are so wracked with anxiety they can’t get out of the door.

So let the third sector be round the table when plans for communities are being shaped – we understand this is no guarantee of future funding, but we have links to communities and patients that can help shape services in new ways.

 

 

The public sector needs to realise the voluntary sector does not mean free

The original article can be found at

http://www.theguardian.com/voluntary-sector-network/2015/feb/08/public-sector-realise-voluntary-sector-not-mean-free?CMP=share_btn_tw

NHS hospital sign

Volunteers are helping to support hospitals during this time of increased demand. Photograph: Andrew Matthews/PA

Last month the NHS crisis made headlines and it wasn’t a last-minute surprise to some of us in the charity sector. In December I received an email from the local clinical commissioning group, asking for urgent assistance to find volunteers to support the local hospital.

Among other things, they were looking for help to relieve pressure on the hospital being caused by increased demand for services and problems with the delayed discharging of patients. Volunteers were needed not just for “home from hospital” services and transport, but also for directly supporting nursing staff on the hospital’s wards.

Everyone knows that it’s a tough time for the voluntary and community sector. To be honest, it’s a pretty tough time for most people. By running a third-sector infrastructure support organisation, I see the issues every day and many smaller agencies are struggling to keep their show on the road. Although a great deal of important work is delivered across the public sector by volunteers, there are also many paid, highly-skilled specialists in the sector who provide the highest quality services, often in very specialised organisations. Even when volunteers are used to provide support there is still a cost for the organisations they work with.

Volunteers must be properly supported with supervision, management and training, not to mention other overheads such as insurance and safeguarding checks. All the things that go to make up a professional quality service that our communities deserve.

There continues to be a lack of understanding among those in government and service commissioning around the real cost of things when the voluntary sector comes to the rescue when things are difficult. It feels like some see it as a bit of a cut-price Black Friday approach to propping things up.

Four years of reduced funding have had a huge impact on everyone, but our sector has been hit particularly hard. Matters have been made worse by commissioners designing public service contracts in such a way which often prevent smaller, specialist organisations from being able to tender at all. There is now a very real danger that these same organisations that bring so much social value to the wider community may disappear altogether. Depressingly, it is often these same commissioners that are now requesting additional support from our sector to help stem the current NHS crisis.

Of course, the voluntary sector is always there to support the community – that’s the reason why we are so passionate about it and why we are working in it in the first place. But, it is long overdue for the sector to be taken more seriously. Rather than being seen as a merely supplementary amateur resource, there needs to be a recognition of the expert professionalism that exists, the level of activity that is delivered and a realistic understanding of how much it can cost to do what we do.

 

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