Category: Heritage & Culture Page 1 of 2

Empowering Heritage Preservation through Volunteer Management

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On 1st May 2024

In Heritage & Culture, News & Views, Volunteer Management

Heritage and culture organisations do vital work, preserving the legacies of our past for future generations. They rely on dedicated individuals and effective organisation. This is where volunteer management can be a great tool!

The Role of Volunteers in Heritage Preservation

Volunteers generously offer their time and expertise to nurture and protect our cultural heritage. Whether they’re cataloguing artefacts or leading tours through historic sites, volunteers foster a deeper connection between communities and their heritage.

Challenges in Volunteer Management for Heritage Preservation

While their contributions are incredibly valuable, managing heritage volunteers still comes with its own set of challenges. These include recruitment struggles, providing adequate training, coordinating schedules, and retaining engagement. It’s no doubt that heritage organisations face a fair few hurdles when optimising their volunteer programs.

Volunteer diversity can be a big issue for organisations in the sector. A 2019 report from the Heritage Volunteering Group raised questions about the lack of diversity and the roles volunteers play. Is this still the case in 2024?

Over the years, some great resources have been developed to address this issue. For example, take a look at this Make Your Mark webinar on how you can remove class barriers to heritage volunteering. This is just one of the factors which might be limiting your volunteer diversity.

Make Your Mark have also developed an Inclusive Volunteering Toolkit which is well worth a look at.

Digital resources and tools can help you mobilise a wider range of volunteers as you can recruit outside of your usual ‘bubble’ in a quick and easy way.

The Importance of Effective Volunteer Management

Effective volunteer management is the cornerstone in overcoming these obstacles and maximising impact. By implementing streamlined recruitment processes, offering comprehensive training modules, and fostering open communication channels, heritage organisations can fulfil the true potential of their volunteer base.

Best Practice Volunteer Management for Heritage

To ensure the success of a volunteer programme, organisations must prioritise best practices. This may include establishing clear roles and expectations, providing ongoing support and recognition, and embracing technology to streamline administrative tasks. For example, a volunteer management system. A VMS can save you countless admin hours and help you cultivate a great community of volunteers.

Within TeamKinetic, volunteers are allowed to self-serve – meaning they have an active role in filling out their profile, choosing which opportunities to join, and following opportunity types that interest them.

Overall, volunteer management stands as a powerful tool in heritage preservation. By recognising the invaluable contributions of volunteers and implementing effective management strategies, we can safeguard our cultural legacy for generations to come.

How are we involved with the heritage & culture sector?

We recently announced our partnership with the Heritage Volunteering Group. This collaboration marks a commitment to the preservation of heritage sites and their volunteers.

Our shared aim is to foster community engagement and amplify the impact of volunteer efforts within heritage and culture organisations. In line with this, we are supporting all HVG events as well as their 2024 conference.

HVG’s annual conference is taking place on the 26th and 27th of November. Make sure you get the date in the diary by clicking on this link.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

Terms and Conditions: TeamKinetic Offer to HVG Members

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On 19th April 2024

In Heritage & Culture, News & Views

25% off your next Volunteer Management Solution. Get in touch now, via our website at teamkinetic.co.uk or by email at info@teamkinetic.co.uk.

These terms and conditions govern the use of the promotional offer provided by TeamKinetic to members of The Heritage Volunteering Group. By taking advantage of this offer, you agree to comply with these terms and conditions.

1. Offer Details:
1.1. TeamKinetic offers members of the Heritage Volunteering Group (HVG) a discount of 25% off the standard rate for the TeamKinetic volunteer management system. This offer is valid from 23/04/2024 – 30/09/2024.

1.2. The discount applies only to the first year of subscription for any version of the TeamKinetic volunteer management system.

1.3. Organisations can take advantage of this offer by reaching out directly to TeamKinetic, either by starting a free trial, or emailing info@teamkinetic.co.uk with notice of their intent to redeem this offer.

2. Eligibility:
2.1. To be eligible for this offer, users must be members of The Heritage Volunteering Group at the time of purchase.

3. Discount Application:
3.1. The 25% discount will be applied automatically during the checkout process for the TeamKinetic volunteer management system.

3.2. The discount applies to the first year of subscription only. Subsequent renewals will be charged at the standard rate.

3.3. The discount will only be given to organisations that can prove their membership to the HVG. TeamKinetic reserves the right to refuse the discount to any organisation that cannot prove their membership.

4. Payment:
4.1. Users agree to pay the discounted subscription fee for the first year of their TeamKinetic subscription upon purchase.

4.2. Subsequent renewals will be charged at the standard rate unless otherwise stated by TeamKinetic.

5. Modification and Termination:
5.1. TeamKinetic reserves the right to modify, suspend, or terminate this offer at any time without prior notice.

5.2. In the event of termination, users who have already availed of the offer will continue to receive the discount for the duration of their current subscription term.

6. Limitation of Liability:
6.1. TeamKinetic shall not be liable for any indirect, incidental, special, or consequential damages arising out of or in any way connected with the use of this offer.

7. Acceptance:
7.1. By taking advantage of this offer, users acknowledge that they have read, understood, and agree to these terms and conditions.

8. Contact Information:
8.1. For any inquiries or assistance regarding this offer, users may contact TeamKinetic by email at info@teamkinetic.co.uk or by telephone at 0161 914 5757.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

TeamKinetic and the Heritage Volunteering Group Join Forces

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On 11th April 2024

In Heritage & Culture, News & Views

We are thrilled to announce a new partnership between TeamKinetic and the Heritage Volunteering Group (HVG). This collaboration marks a great step forward in our mission to make volunteering easier for everyone.

Who are the Heritage Volunteering Group?

The Heritage Volunteering Group is dedicated to helping volunteer managers unlock the power of volunteering through collaboration and sharing best practice. They have a fantastic community of passionate individuals committed to driving positive change in the sector.

HVG is open to any organisation that works within the Heritage and Culture sector. This includes volunteer-led organisations, national museums, trusts and groups. They hold an annual conference as well as two networking forums a year. Find out more about HVG here.

Their mission aligns perfectly with ours, making this partnership a natural fit for both organisations.

We are thrilled to be partnering with an organistion who shares our vision for volunteering in the heritage sector. TeamKinetic’s sponsorship of our events programme and our flagship conference, Heritage Volunteering ’24, provides an incredible opportunity for us to enhance our support to heritage volunteer managers across the UK, enabling them to create volunteer programmes that transform organisations, lives, and communities.

Matthew Hick
Chair of the Heritage Volunteering Group

How do they fit with TeamKinetic?

At TeamKinetic, our passion is developing volunteer management software that simplifies volunteer management. We want to empower organisations with the tools they need to mobilise, manage, and motivate their volunteers, all while measuring the amazing impact they’re making.

Overall, we just want to help organisations mobilise volunteers and maximise the potential of those volunteers – aligning perfectly with HVG’s mission.

Together, TeamKinetic and the Heritage Volunteering Group will work to produce resources and events for all volunteer managers. Including an upcoming event on April 23rd (read on for more info)…

The Heritage Volunteer Group is one of the most established specialist volunteer manager groups, and we have admired their work for some time. We attended a meeting of the North West HVG group just before Christmas, and it was a pleasure to see the professionalism and support that HVG provided to its members.

When we were offered the opportunity, we were only too happy to support this wonderful network of volunteer management professionals. TeamKinetic is well-established across the heritage sector, so we hope this partnership will provide new and exciting opportunities for collaboration, support and innovation.

Chris martin
Co-founder of TeamKinetic

To kick off the partnership, we hosted an event with HVG where we discussed what TeamKinetic can do for heritage organisations everywhere of any size. We’ll also be sponsoring their upcoming future events, including their 2024 conference in November.

TeamKinetic is also excited to offer all members of the Heritage Volunteering Group 25% off any TeamKinetic subscription! Not only this, but we’ll also offer free data migration for anyone switching from another volunteer management platform. 

How do you take advantage of this offer? Start a free trial today over on teamkinetic.co.uk or contact info@teamkinetic.co.uk to get started.

See T&Cs here.

If you’re thinking of refreshing your approach to volunteer management, please do get in touch.

Stay tuned for more updates and announcements in the coming months.

You can find TeamKinetic on social media and listen to our podcast:

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Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

Managing Museum Volunteers: Essential Tips For Volunteer Managers

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On 3rd May 2023

In Heritage & Culture, Volunteer Management

As a volunteer manager in a museum, you have the responsibility to ensure that your volunteers feel supported and engaged, while also helping the museum achieve its mission. We’ve put together some tips to help you manage museum volunteers effectively.

Museum volunteers

Set clear expectations

Before volunteers begin their role, make sure they understand their responsibilities and the expectations for their performance. This could include the expected volunteer hours, their duties and the rules and regulations they should follow. By setting clear expectations, you can avoid misunderstandings and ensure everyone is on the same page.

Ensure you provide suitable training and resources 

Volunteers will perform their best when they feel confident and knowledgeable about their role. Provide them with training that covers everything from the history of the museum to the specific duties of each volunteer position. Consider developing training materials, such as videos or handouts, to help volunteers learn more about the museum.

Communication is key

Regularly check in with volunteers to assure they’re satisfied with their volunteering role and answer any questions they may have. If you opt for a volunteer management system such as TeamKinetic, you can ensure you are communicating with your volunteers efficiently at all times.

Within our system, there are a variety of customisable automatic emails and other ways you can contact your volunteers using system notifications, SMS texts and opportunity chat rooms to help you maintain strong relationships with your volunteers. With these communication tools you can keep volunteers informed about upcoming events, news, and changes at the museum.

Learn more about sufficient volunteer management using TeamKinetic here.

Show appreciation and reward your volunteers

Volunteers dedicate their time and energy to helping the museum succeed, so it’s vital to recognise their contributions. Consider offering small tokens of appreciation, such as certificates, thank you letters or awards. You could also organise volunteer appreciation events or offer perks such as free admission or discounts in the museum shop.

You can easily reward your volunteers using system. We have a few ways you can reward volunteers including achievement badges and even our Unique HourTrades feature which allows volunteers to swap their logged hours for special rewards.

Use volunteer management software

Using a volunteer management system can ensure your volunteers are managed efficiently. Volunteer management software can automate many time-consuming tasks such as volunteer registration, communication, and scheduling. This can save a significant amount of time for volunteer coordinators, allowing them to focus on other important tasks.

Interested in speeding up your volunteer registrations and reducing administrative burden? Get started with our volunteer management software today! With TeamKinetic you can start a FREE trial today over on our website or book a demo!

By following these tips, you can create positive and productive management for your museum volunteers. With clear expectations, effective communication, and a supportive environment, volunteers will feel valued and engaged, and the museum will thrive.

Ensure you follow us on our social media pages to receive regular updates about the voluntary sector and learn more about the TeamKinetic system. 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

Building Community Through Heritage Volunteering

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On 19th April 2023

In Community, Heritage & Culture

Heritage volunteering offers a unique opportunity to not only contribute to preserving and promoting cultural heritage but also to build and strengthen community ties. As volunteers work together to preserve historical sites, they become a part of a group. In this blog post, we share ways heritage volunteering can be used to create a community.

Shared goals

Volunteering for a heritage site allows people to come together around shared goals. Volunteers who are passionate about history and culture can work together to ensure that these sites and artefacts are preserved for future generations. As they collaborate, they share their knowledge and experiences, so they can build a sense of belonging to a group.

Sense of Ownership

Volunteering for a heritage site also creates a sense of ownership and pride in the community. When volunteers give their time and energy to preserving local heritage, they get a rewarding feeling for making an impact. They are invested in their work, and this creates a feeling of attachment and belonging to the community.

Social Connections

Volunteering for a heritage site is a great way to meet new people and make social connections. Volunteers come together and share a common interest in preserving and promoting heritage. As they work together, they get to know each other and develop friendships, which strengthens the sense of community and means people are more likely to continue volunteering.

Education 

Volunteering for a heritage site provides opportunities for education and engagement. Volunteers learn new aspects of history and culture, and they can share that knowledge with others. Volunteers can also learn new skills through volunteering. As they engage with visitors and other members, they develop a sense of purpose and value in their work, which contributes to the sense of community.

Key Takeaways…

In conclusion, heritage volunteering can be a powerful tool for bringing people together and building community. Heritage volunteers can feel part of a group and benefit from this. So why not consider volunteering at a heritage site in your community? You may be surprised at the impact it can have on you and those around you.

If you’re looking for a volunteer management system, why not take a look at us? You can start a FREE trial over on our website or book a demo! 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on G2, we’d really appreciate it! We’ll even send you a little thank you.

What Qualities To Look For When Recruiting A Heritage Volunteer

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On 29th March 2023

In Heritage & Culture, Volunteer Management

When recruiting volunteers, quality may be better than quantity. Volunteers that are a better fit for your heritage organisation will be more effective than lots of volunteers that don’t have qualities that suit the organisation. To be an effective and impactful volunteer, certain qualities are essential in helping the success of the organisation. 

A passion for heritage

A suitable heritage volunteer is passionate about history, heritage, and cultural preservation. They should understand the importance of preserving and promoting cultural heritage.

They are likely to be very knowledgeable about the subject and share their understanding with others encouraging people to get involved. If your volunteers have a strong interest in what your organisation does they are more likely to be productive and efficient in their work as they are enthusiastic about the organisation’s goals.

Reliability 

Reliability is crucial when recruiting volunteers. If your volunteers don’t show up on time or cancel with no warning then it will have a big impact on your organisation. 

Heritage volunteering requires a significant commitment of time and effort. A reliable volunteer is someone who shows up on time, is responsible and follows through on commitments. This is particularly important in the heritage sector, where volunteers may be tasked with valuable artefacts.

Ensure when recruiting the volunteers you clearly state the hours they will need to commit to. 

Flexibility 

Heritage volunteering often involves working in dynamic and changing environments, and volunteers need to be adaptable to changes in plans or unexpected situations.

An adequate heritage volunteer is open-minded and willing to learn. They understand that cultural heritage is constantly evolving and changing, and are open to new ideas and approaches. They are also willing to take on new roles and responsibilities to fill in for others if necessary. 

Interpersonal skills

A sufficient heritage volunteer has strong interpersonal skills and is able to communicate effectively with a diverse range of people, including other volunteers, staff, and visitors. This also means they will be able to share their knowledge and expertise with others. 

Organisational skills

Volunteers need to be organised so they arrive for shifts on time without needing a reminder. However, if you do want to give your volunteers an extra prompt to ensure they remember their shifts TeamKinetic allows you to keep in close contact with your volunteers at all times. There are a range of customisable automatic emails and other ways you can contact them using system notifications, or SMS texts. You can read more about communication with volunteers here. 

Overall, volunteers with sufficient qualities can bring significant benefits to your heritage organisation. Therefore, it is important for organisations to recognise and value the qualities that volunteers bring and provide them with opportunities to grow and develop these skills.

 

If you’re looking for a volunteer management system, why not take a look at us? You can start a FREE trial over on our website or book a demo! 

 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on G2, we’d really appreciate it! We’ll even send you a little thank you.

Heritage Volunteer Strategy

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On 22nd March 2023

In Heritage & Culture, News & Views, Volunteer Management

As mentioned in a previous blog, one of the challenges heritage organisations face is a lack of volunteer strategy across heritage organisations.

A report from The Heritage Volunteering Group, states that 45% of heritage organisations in the UK depend on volunteer work that is critical to their operations but 40% of them have no volunteering strategy.

Volunteers make a significant strategic contribution to heritage organisations, delivering results that support the organisation’s ambitions around community engagement, diversity and inclusion. To achieve this, leadership teams need to become more engaged with the strategic development of volunteering. In the report, they make a key recommendation that volunteer engagement, and support for volunteering, needs to become more strategic.

Writing a strategy 

A volunteer strategy is simply a strategy your organisation writes that shows what you want to accomplish with volunteering and how you are going to achieve it. The report from The Heritage Volunteering Group suggests that as a heritage organisation, you should develop a strategy as it will help with your volunteer engagement. 

Your approach to volunteering is key to include in your strategy. To access this, create a questionnaire for your current volunteers so you can collect evidence to help you access your approach. Questions to the volunteers could include what the organisation could improve on, why they got involved in volunteering for the organisation, skills gained from volunteering or reasons for continuing to volunteer. This research can help you to create an accurate aim of volunteering within your organisation. It can also help you produce an effective and engaging volunteering programme. 

Ensure to include in your strategy how volunteers will contribute to your organisation’s aims and how your organisation plan to recruit and support them. Include the missions that your organisation want to aim for with the help of volunteers. This could be promoting inclusivity and diversity within your volunteer programme. One of the aims of The Royal Parks volunteer strategy is to create learning opportunities for volunteers to provide expert training which will help to support volunteers.

A final key point to think about is how your organisation plans to deliver the strategy. Include an estimation of how long the strategy will take to be delivered and then review your strategy on an annual basis so you can respond to challenges and trends your organisation might face.

Some good examples of a volunteer strategy are from The Royal Parks and George House Trust, which will provide you with plenty of inspiration for your strategy.

 

If you’re looking for a volunteer management system, why not take a look at us? You can start a FREE trial over on our website or book a demo! 

 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on G2, we’d really appreciate it! We’ll even send you a little thank you.

The Importance Of Volunteers To Help Preserve Heritage Sites

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On 15th March 2023

In Heritage & Culture, News & Views, Volunteer Management

We currently work with several heritage organisations such as The Pankhurst Trust, The Whitworth Gallery, Manchester Museum and more! It’s important to manage your heritage volunteers efficiently as they play such a vital role in the preservation of heritage sites. 

Why preserving heritage sites is necessary 

Economic Importance: Heritage sites can drive tourism, providing economic benefits to the surrounding community. Heritage sites attract many visitors helping the organisations to run.

Environmental Value: Many heritage sites are also natural wonders, featuring ecosystems and landscapes. Preserving these sites helps to protect and show the importance of the environment.

Historical Significance: Heritage sites offer us a chance to look at the past, helping us to understand our history. These sites help create a memorable experience for visitors and allow people of all ages to learn about historic events.

The importance of heritage volunteers 

Volunteers play a crucial role in preserving heritage sites for a variety of reasons.

They can help to promote heritage sites and increase public awareness. People can become ambassadors for heritage sites, providing tours and sharing information with visitors. This can help to raise awareness of the site’s history and can encourage more people to visit and support the site. 

Many volunteers are passionate about history and cultural preservation and can use their skills, knowledge and expertise to help protect and preserve heritages. Volunteers can engage with communities, creating opportunities for people of all ages to learn about and appreciate history. 

Volunteers can assist with the maintenance and upkeep of heritage sites. These sites require regular cleaning, repair, and restoration work, and the help of volunteers can be valuable in ensuring that these tasks are completed.

How can TeamKinetic help you manage your heritage volunteers

TeamKinetic can help make managing your volunteers easier within your heritage organisation. With our system, you can recruit more volunteers than ever before, fully customise your site and volunteer registration, communicate with your volunteers efficiently, and more!

Our current customers at The Whitworth Art Gallery have been using our system for over two years now. Fiona Cariss, Volunteer Manager at The Whitworth has said: 

Quote from Fiona Carris, Volunteer Manager at The Whitworth. Reads "We chose TeamKinetic as they're a local organisation to our gallery and already supply the volunteer system for Manchester City Council's volunteering opportunities. The Whitworth is in partnership with Manchester Art Gallery, along with Manchester Museum, so it means in the future we could look at sharing our volunteers and opportunities across the partnership through TeamKinetic."


If you would like to try out our system for yourself you can start a FREE trial today or book a demo! 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on Capterra, we’d really appreciate it! We’ll even send you a little thank you.

The Future Of Heritage Volunteering

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On 8th March 2023

In Heritage & Culture, News & Views

The heritage sector is always growing and changing, in fact, heritage employment growth outstripped the rest of the UK economy, growing almost twice as fast between 2011 to 2019.

As mentioned in our previous blog post we discussed the challenges that heritages might face. These challenges could largely impact what volunteering in the future might look like. 

What Will Volunteering Within The Heritage Sector Look Like In The Future?

Volunteer Strategy 

In 2019 Heritage Volunteering Group conducted a survey into the scale, nature and impact of volunteering in the heritage sector. They found that 45% of heritage organisations in the UK depend on volunteer work that is essential to their operations but 40% of them don’t have a volunteering strategy. The future of volunteering is central to the report, only 8% of respondents felt they were very well-equipped to develop new models of volunteering, and 38% said that they were not.

The future of volunteering in the sector could mean an increase in organisations developing a volunteer strategy. A strategy helps people to understand your vision for volunteers and why you’re involving them. The report also raised questions about the lack of diversity and the roles volunteers play. Creating a volunteer strategy for your heritage organisation can help create a more inclusive and diverse environment within your organisation. Your strategy can answer questions such as ‘How will volunteering activity be inclusive?’ 

You can learn more about writing a volunteer strategy here.

A focus on wellbeing

New research shows the link between heritage volunteering and well-being. In 2020-2021 Historic England developed its strategy relating to how the historic environment could contribute to well-being.

Historic England gave the University of Lincoln the task to undertake the Heritage at Risk and Wellbeing (HARAW) project. The project has shown the ways in which heritage volunteering is associated with well-being and has recognised possible objectives for the future which will help people and our appreciation of the preserved past.

Some key themes were discovered during the project and they identified some objectives for the future. One of these is promoting the well-being impacts that heritage volunteering has. This indicates that in the future, organisations can promote the well-being impacts of heritage volunteering to attract and recruit a wider diverse range of volunteers. 

Increase in volunteers  

Due to the rising cost of living challenges, many members of the public could struggle with managing their disposable income. As heritage sites such as museums or art galleries are mostly free unless you want to donate to the organisation, the number of visitors at heritage sites may increase as it’s an affordable activity. Heritage organisations may need to adapt to this, it could be difficult to recruit more volunteers to meet the demand and it will be challenging to manage a larger group of people.  

It would be beneficial to use TeamKinetic in these times to help you recruit, retain and realise the potential of your volunteers. You can start a FREE trial with us, here at TeamKinetic, through our website or book a demo with us! 

 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on G2, we’d really appreciate it! We’ll even send you a little thank you.

How A Volunteer Management System Can Help Heritage Challenges

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On 1st March 2023

In Heritage & Culture, News & Views, Volunteer Management

Heritage organisations rely heavily on the support of volunteers. According to research by Historic England, evidence from their primary research indicates that volunteers in the heritage sector play a key role in facilitating the operation of the sector.

The number of heritage volunteers has been increasing since 2012. Heritage volunteering has also gradually increased as a proportion of all volunteering, accounting for 5.7% in 2016. In the survey conducted by Historic England, organisations in the sector said that without the time and effort given freely by volunteers, the effectiveness of their activities and engagements would significantly decline.

Heritage organisations may face challenges in the upcoming months such as volunteer shortages. Due to the cost of living crisis, regular volunteers may choose to give up less of their time to help out as they now need to seek paid work to help them during the rising cost of living leading to the retention of volunteers being more difficult. 

Heritage organisations could also need more volunteers due to a potential increase in visitors. Many people during this rising cost of living won’t have the disposable income to go out and pay for forms of entertainment such as the cinema or shows however the majority of heritage sector activities are free to attend. More volunteers may be needed to help with the increase in visitors.

It may be difficult to retain, recruit and manage your volunteers if you are an organisation that currently doesn’t use technology to manage your volunteers however TeamKinetic are here to help!

The Challenges 

A volunteer management system can help volunteer managers collect contact information, preferences, and volunteer schedules and stay in touch with volunteers to ensure volunteers know exactly where to go to find the support they need.

Some challenges you might be facing are getting back on track after the pandemic and facing the challenges that the pandemic brought. Other current and upcoming challenges include the effects of the cost of living which could lead to difficulty in retaining volunteers. Volunteers might be reluctant to help out as regularly as they might need to replace the spare time they had to volunteer with paid work instead. 

How can TeamKinetic help your heritage organisation face these challenges?

With our easy-to-use software, volunteers will be able to navigate the system smoothly, helping with retention. Volunteers may be put off if they have difficulty signing up for opportunities and may not sign up for them in the future if they can’t navigate the system efficiently. As volunteers are key for heritages to function effectively, retention is crucial.

By using TeamKinetic to manage your volunteers you can: 

Save time

Volunteer management software can automate many time-consuming tasks such as volunteer registration, communication, and scheduling. This can save significant time for volunteer coordinators, allowing them to focus on other important tasks.

Improve communication with your volunteers

TeamKinetic allows communication between volunteers and coordinators to be quick and simple. A two-way communication system is beneficial for heritages looking for retention and improving the overall volunteer experience. Using technology to communicate with volunteers makes it easier and more convenient for both parties to connect, exchange information, and coordinate activities. With TeamKinetic you can keep in close contact with your volunteers at all times. There are a range of customisable automatic emails and other ways you can contact them using system notifications, or SMS texts. You can read more about communication with volunteers here. 

Be more organised 

The software can help coordinators keep track of volunteer data. Our opportunity management dashboard has all the tools you’ll need to schedule new sessions, place and move volunteers between sessions and lots more. 

Improve your volunteer’s experience 

Volunteer management software can make it easier for volunteers to sign up for opportunities, communicate with coordinators, and track their progress. This can help ensure that volunteers have a positive experience and are more likely to continue volunteering in the future.

Key Takeaways

Overall TeamKinetic can help heritage organisations better manage their volunteer programs, increase efficiency, and improve the volunteer experience.

If you’d like to look into developing a volunteer management system, why not start a FREE trial with us! Head over to our website and within minutes, you can be exploring your new volunteer management system.

With our system you can:

  • Recruit more volunteers than ever before.
  • Fully customise your site and volunteer registration.
  • Communicate with your volunteers easily, all in one place.
  • Motive and reward your volunteers with our achievement badges or create your own

 

You can find TeamKinetic on social media and listen to our podcast:

Twitter       Facebook       LinkedIn       YouTube       Instagram       Podcast

 

Have you enjoyed using TeamKinetic? If you could leave us a review on G2, we’d really appreciate it! We’ll even send you a little thank you.

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