{"id":8797,"date":"2022-03-16T09:33:40","date_gmt":"2022-03-16T09:33:40","guid":{"rendered":"https:\/\/teamkinetic.co.uk\/blog\/?p=8797"},"modified":"2022-06-13T10:14:10","modified_gmt":"2022-06-13T09:14:10","slug":"how-are-you-matching-your-volunteers-to-the-right-roles","status":"publish","type":"post","link":"https:\/\/teamkinetic.co.uk\/blog\/2022\/03\/how-are-you-matching-your-volunteers-to-the-right-roles\/","title":{"rendered":"How are you matching your volunteers to the right roles?"},"content":{"rendered":"\n<p><span style=\"font-weight: 400;\">Volunteering is a two-way process. A volunteer has to decide whether the roles and responsibilities given to them by an organisation work for them. The organisation also needs to find volunteers who fit the opportunities they offer. Are both parties getting the best out of themselves? Do volunteers feel they\u2019re helping out in the most effective way they can?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure you take the time to really get to know your volunteers. Find opportunities that really fit into who they are and what they&#8217;re interested in. So, how can you find out what your volunteers are interested in?<\/span><\/p>\n\n\n\n<h2><b>The art of asking\u2026<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">The simple answer is to ask. But really, there\u2019s a lot more to unpack. As pandemic restrictions have come to a close in the UK, the chance to meet volunteers face-to-face is back. If you&#8217;re looking to meet with potential volunteers, keep it relaxed and informative. Let your volunteers open up to you. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The main thing is to make sure your potential volunteers feel at ease.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We\u2019ve heard a lot of talk about post-pandemic social anxiety, so we\u2019ve made a quick checklist to help ease your worries and make sure you have everything you need heading to a meeting\u2026<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure your future volunteer has your contact details &#8211; it will be useful to them, just in case!\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Meet at an informal, relaxing venue. Why not position it as two people going for a coffee to catch up. Let them know it will just be an informal chat.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Think about some open questions you could ask to get conversation going and learn more about why they would like to volunteer. Is there anything in particular they are interested in helping with?\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It\u2019s a two-way process! Expect to answer some questions a potential volunteer might have about what they\u2019ll be taking on.<\/span><\/li>\n<\/ul>\n<p>Take a look at this Charity Comms post about how to <a href=\"https:\/\/www.charitycomms.org.uk\/five-ways-to-boost-your-communication-with-volunteers\">communicate with your volunteers!<\/a>\u00a0<\/p>\n\n\n\n<h2><b>Can unique interests help volunteer roles? <\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">While many volunteers are matched to opportunities based on their capabilities, it\u2019s a nice touch to see if they have any personal interest in exploring something new. Dig a little deeper into what types of opportunities your volunteers are looking for and if you can accommodate them, why not give them a chance! <\/span><\/p>\n<p><span style=\"font-weight: 400;\">We all know that while volunteers want to help, they also want to get something out of it too. By helping in roles\/responsibilities they\u2019re maybe not well versed in, they\u2019re learning something new. This means your organisation ends up with a pool of volunteers with a wider range of capabilities on offer.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you can\u2019t meet a potential volunteer, why not create a quick interest questionnaire? Completed questionnaires can help you understand more on how your volunteers want to use their skills to help the organisation and those in need. It also helps the organisation make no preconceived judgements on where a volunteer would be \u201cmost useful.\u201d<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, this information helps determine what opportunities a volunteer tends to jump on. Knowing their interests can help keep them engaged and returning to help.\u00a0<\/span><\/p>\n\n\n\n<h2><b>Are you delegating or dumping volunteer roles?&nbsp;<\/b><\/h2>\n\n\n\n<p><i><span style=\"font-weight: 400;\">\u201cSkilled delegation of volunteer team duties is an art that many managers, even experienced ones, struggled with.\u201d\u00a0<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">Before matching volunteers, it\u2019s always a good idea to double check your delegation. We\u2019re all busy, and while we try to communicate with each other the best we can, your delegation could leave a volunteer feeling unsatisfied. You may find that a volunteer will have problems if their skills or interests are being \u2018ignored\u2019&#8230;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I\u2019m sure some may have experienced a frustrated volunteer. They may feel opportunities or tasks are \u2018dumped on\u2019 them, or that they are left to complete tasks on their own. Not only does this decrease productivity but it also wears down team morale and retention rates.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If a volunteer feels under-valued, or they aren\u2019t happy with how they\u2019re volunteering, it\u2019s likely they won\u2019t return. How you delegate is something everyone should be taking a look at. Improving your delegation skills means you can meet everyone\u2019s needs and gives you the strongest chance to make a difference within your organisation.<\/span><\/p>\n\n\n\n<h2>Looking for a volunteer management system?<\/h2>\n<p>Are you looking for a volunteer management system? Look no further. Start a FREE trial with us <a href=\"https:\/\/teamkinetic.co.uk\/\"><strong><em>here<\/em><\/strong><\/a>, and take a look at all we have to offer!\u00a0\u00a0<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic-1024x469.png\" alt=\"\" class=\"wp-image-8802\" width=\"787\" height=\"360\" srcset=\"https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic-1024x469.png 1024w, https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic-300x138.png 300w, https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic-768x352.png 768w, https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic-900x413.png 900w, https:\/\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2022\/03\/TeamKinetic.png 1152w\" sizes=\"auto, (max-width: 787px) 100vw, 787px\" \/><\/figure><\/div>\n\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":13,"featured_media":8805,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[184],"tags":[485,486,523,524,488,489,335,490,465,85,470,92,96,161,231,178,171],"class_list":["post-8797","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-volunteer-management","tag-charity-retail-volunteering","tag-digital-volunteer-management","tag-hospice","tag-hospice-volunteers","tag-micro","tag-microvolunteer","tag-microvolunteering","tag-microvolunteers","tag-team-kinetic","tag-teamkinetic","tag-teamkinetic-volunteer","tag-volunteer","tag-volunteer-management","tag-volunteer-management-software","tag-volunteer-management-software-uk","tag-volunteer-management-system","tag-volunteer-roles"],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>How are you matching your volunteers to the right roles? - TeamKinetic<\/title>\r\n<meta name=\"description\" content=\"Volunteering is a two-way process. 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