{"id":3167,"date":"2019-06-20T17:15:32","date_gmt":"2019-06-20T16:15:32","guid":{"rendered":"http:\/\/teamkinetic.co.uk\/blog\/?p=3167"},"modified":"2022-06-13T10:55:26","modified_gmt":"2022-06-13T09:55:26","slug":"teamkinetic-information-governance","status":"publish","type":"post","link":"https:\/\/teamkinetic.co.uk\/blog\/2019\/06\/teamkinetic-information-governance\/","title":{"rendered":"TeamKinetic, Information Governance"},"content":{"rendered":"\n<p>Date last updated \u2013 20th June 2019<\/p>\n\n\n\n<p>This post provides a summary of TeamKinetic&#8217;s information governance policy. Full copies of all documents that make up our security policy are available on request. We utilise the <a href=\"https:\/\/www.igt.hscic.gov.uk\/\">Information Governance Toolkit<\/a> to continually assess our adherence to governance standards and requirements.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Scope<\/h2>\n\n\n\n<p>The Information Governance framework covers all staff that create, store, share and dispose of information. It sets out the procedures for sharing information with stakeholders, partners and suppliers. It concerns the management of all paper and electronic information and its associated systems within the organisation, as well as information held outside the organisation that affects its regulatory and legal obligations.<\/p>\n\n\n\n<p> Steven Hall &#8211; Information Governance Manager <\/p>\n\n\n\n<p>\n\nRolf Herbert &#8211; Information Asset Manager\n\n<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Roles and Responsibilities<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Directors<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Coordination and operational management of Information Governance projects<\/li><li>Review of Information Governance compliance and ensure alignment with related policies and procedures<\/li><li>The monitoring and enforcement of records management, retention and disposal policies<\/li><li>Enforcement of information security policies and management of security breach incidents<\/li><li>Establishing and understanding of risk for each part of the business operations<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Chief Technical Officer<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Define all information assets<\/li><li>Establish an information asset register<\/li><li>Define the executive information asset manager<\/li><li>Define information asset owners<\/li><li>Define policies and procedures for handling information assets<\/li><li>Define security strategy and policies for information assets<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Managers<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Implementing and enforcing Information Governance practices and policies<\/li><li>Mitigating information risk<\/li><li>Implementing the security and authorisation of information<\/li><li>Ensuring that all employees understand and are equipped to comply with Information Governance processes and procedures<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Employees<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Implementing Information Governance practices and policies<\/li><li>Implementing the security and authorisation of information<\/li><li>Determining the Employee\u2019s training requirement<\/li><\/ul>\n\n\n\n<p>All members of staff must understand the need to properly manage the information they create and access.<\/p>\n\n\n\n<p>All members of staff must be made aware of the information governance framework and must ensure they are familiar with its contents.<\/p>\n\n\n\n<p>Training and information will be provided to all new staff members and all staff during regular re-training.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Information Policies<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Information security policy<\/li><li>Records management policy<\/li><li>Retention and disposal schedules<\/li><li>Archiving policy<\/li><li>Data privacy policy<\/li><li>Information and communication technology (ICT) policy<\/li><li>Information sharing policy<\/li><li>Remote working policy<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Information Procedures<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Legal and regulatory compliance<\/li><li>Creating and receiving information<\/li><li>Acceptable content types<\/li><li>Managing the volume of information<\/li><li>Managing personal information<\/li><li>Storing and archiving information<\/li><li>Collaboration and sharing information<\/li><li>Disposing of information <\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Working with Third Parties<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Policies for sharing information information with third parties<\/li><li>Managing how third parties handle personal and confidential information<\/li><li>How Information Governance fits within supplier relationships and contractual obligations<\/li><li>Measurement and metrics for third parties meeting the organisation\u2019s Information Governance goals<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Disaster Recovery, Contingency and Business Continuity<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Reporting information losses<\/li><li>Reporting information security breaches<\/li><li>Incident management and escalation<\/li><li>Back up and disaster recovery<\/li><li>Business continuity management<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"> Auditing, Measurement and Review <\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Monitoring information access and use<\/li><li>Monitoring effectiveness of regulatory compliance<\/li><li>Monitoring the effectiveness of information security policy and procedure<\/li><li>Monitoring of ICT and storage infrastructure performance<\/li><li>Risk assessment and auditing<\/li><li>Information Governance review<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Date last updated \u2013 20th June 2019 This post provides a summary of TeamKinetic&#8217;s information governance policy. Full copies of all documents that make up our security policy are available on request. We utilise the Information Governance Toolkit to continually assess our adherence to governance standards and requirements. Scope The Information Governance framework covers all [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","footnotes":"","jetpack_publicize_message":"","jetpack_is_tweetstorm":false,"jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[4,292],"tags":[133,195,196,194],"class_list":["post-3167","post","type-post","status-publish","format-standard","hentry","category-policy-and-operations","category-securitygdpr","tag-gdpr","tag-governance","tag-ict","tag-information-governance"],"jetpack_publicize_connections":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.10 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>TeamKinetic, Information Governance - TeamKinetic<\/title>\r\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\r\n<link rel=\"canonical\" href=\"https:\/\/teamkinetic.co.uk\/blog\/2019\/06\/teamkinetic-information-governance\/\" \/>\r\n<meta property=\"og:locale\" content=\"en_GB\" \/>\r\n<meta property=\"og:type\" content=\"article\" \/>\r\n<meta property=\"og:title\" content=\"TeamKinetic, Information Governance - TeamKinetic\" \/>\r\n<meta property=\"og:description\" content=\"Date last updated \u2013 20th June 2019 This post provides a summary of TeamKinetic&#8217;s information governance policy. 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Yes, all jobs have detailed JD in place with attention to Information Governance and responsibility.\u00a0 Chris Martin is currently accountable for Information Governance. Are policies for information handling and labelling in place? Yes.\u00a0 TeamKinetic have policies for\u2026","rel":"","context":"In &quot;Security and GDPR&quot;","block_context":{"text":"Security and GDPR","link":"https:\/\/teamkinetic.co.uk\/blog\/category\/securitygdpr\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1764,"url":"https:\/\/teamkinetic.co.uk\/blog\/2018\/04\/are-you-ready-for-gdpr\/","url_meta":{"origin":3167,"position":4},"title":"Are you ready for GDPR?","author":"Chris Martin","date":"23rd April 2018","format":false,"excerpt":"A whitepaper to help you get ready for GDPR and find out what it means for your data. Whitepaper - Are you ready for GDPR\u00a0- Download the paper here. What should you be doing now? If you haven\u2019t started preparing your organisation for compliance then the next 3 months are\u2026","rel":"","context":"In &quot;Application Features and Tutorials&quot;","block_context":{"text":"Application Features and Tutorials","link":"https:\/\/teamkinetic.co.uk\/blog\/category\/application-features-and-tutorials\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2018\/04\/GDPR-why-now-info--300x296.png?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":2107,"url":"https:\/\/teamkinetic.co.uk\/blog\/2018\/08\/good-bad-and-ugly-of-the-internet-for-volunteer-managers\/","url_meta":{"origin":3167,"position":5},"title":"Understanding the Good, the Bad and the Ugly of the internet for volunteer managers","author":"Chris Martin","date":"30th August 2018","format":false,"excerpt":"TeamKinetic believes that the internet has the potential for transformation in our world comparable to the Gutenberg's printing press\u00a0, but if the last few years have taught us anything, it's that the internet reflects both the very best and very worst of human nature. What do volunteer managers need to\u2026","rel":"","context":"In &quot;Community&quot;","block_context":{"text":"Community","link":"https:\/\/teamkinetic.co.uk\/blog\/category\/community\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/teamkinetic.co.uk\/blog\/wp-content\/uploads\/2018\/08\/flat550x550075f.u1-272x300.jpg?resize=350%2C200","width":350,"height":200},"classes":[]}],"_links":{"self":[{"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/posts\/3167","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/comments?post=3167"}],"version-history":[{"count":6,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/posts\/3167\/revisions"}],"predecessor-version":[{"id":3173,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/posts\/3167\/revisions\/3173"}],"wp:attachment":[{"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/media?parent=3167"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/categories?post=3167"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/teamkinetic.co.uk\/blog\/wp-json\/wp\/v2\/tags?post=3167"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}